Public Works Asset Management Replacement

The Vendor is required to provide a comprehensive, GIS-centric, data-driven public works asset management system (AMS).
- The new system will replace the existing AMS and must integrate seamlessly with the city's current geographic information system (GIS) and other relevant data sources.
- AMS must meet the following specifications:
1. GIS integration:
•    GIS centric asset management leveraging the geographic information systems (GIS)
•    Support for real-time GIS data updates and synchronization.
•    Ability to visualize assets on a map with layers for different asset types.
2. Asset tracking and management:
•    Comprehensive asset registry with unique identifiers for each asset.
•    Capability to track asset attributes, conditions, and lifecycle stages.
•    Support for various asset types including roads, bridges, water systems, sewer systems, and public facilities.
3. Maintenance management:
•    Automated maintenance scheduling based on asset condition and usage.
•    Work order management with tracking of labor, materials, and costs.
•    Preventive maintenance planning and execution.
•    Ability to track multiple parts, supplies and material inventories across multiple site locations for field staff use and financial audit.
4. Data management and reporting:
•    Robust data import and export capabilities.
•    Customizable reporting tools for generating detailed asset and maintenance reports.
•    Support for data analytics and predictive maintenance modeling.
5. User interface and experience:
•    Intuitive, user-friendly interface accessible via web and mobile devices.
•    Role-based access control with customizable user permissions.
•    Dashboards for real-time monitoring of asset status and maintenance activities.
6. Standards compliance:
•    Compliance with ISO 55000 standards for asset management.
•    Adherence to local, state, and federal regulations related to public works and asset management.
- Service requirements
1. Implementation services:
•    Project management and coordination with city staff.
•    System configuration and customization to meet city requirements.
•    Data migration from the existing AMS to the new system.
2. Training and support:
•    Comprehensive training for city staff on system use and maintenance.
•    Ongoing technical support and troubleshooting assistance.
•    Provision of user manuals and documentation.
3. Maintenance and updates:
•    Regular system updates and patches to ensure optimal performance and security.
•    Availability of new features and enhancements as they are developed.