Compliance File Management Software

The Vendor is required to provide for software to manage the compliance records administration, department and authority driver’s qualification files, and drug and alcohol program compliance.
- The software will also manage drug and alcohol program compliance for Non department safety sensitive positions (Police and Fire.)
- Software to manage the following for approximately 150 department employees and 300 non- department employees:
•    Driver qualification files including driver applications for employment
•    Road test certificate or copies of current commercial driver’s license
•    Safety performance history records requests for each driver
•    Including driver rebuttal, if necessary
•    Drug and alcohol program for dot and non-dot employees
•    Pre-employment drug and alcohol documentation
•    Entry level driver training certificate, if required
•    Compliance program
•    Review procedures
•    Create documentation that is federally compliant and audit ready
•    Quarterly random drug and alcohol pool for testing
•    Provide medical review officer (MRO) and local drug testing facility that is certified by department of health and human services. (all drug testing is either a 5 or 14 panel)
•    Verify medical examiner is on national registry of certified medical examiners
•    Drug testing will also be required to provide post-accident testing after normal business hours
•    Provide annual motor vehicle record and driver’s license monitoring and certification of violations
•    Provide medical card monitoring for expiration date
•    Provide clearinghouse and keep company designated employer representative aware of reports
•    The software will require review and approval by the city’s information technology department
•    Access to and maintenance of electronic files
•    The database will offer secure file transfer protocol (SFTP) integration with external human resources information systems (HRIS) for secure transfer and maintenance of personnel data (or a sufficiency secure alternative).