Payroll and Human Resources Information System

The Vendor is required to provide payroll and human resources information system is expected to integrate with the city’s existing financial system (in-code) to ensure accurate and efficient financial reporting and general ledger functionality.
- Requirement:
1. Payroll processing
•    Weekly payroll processing and support for multiple pay groups
•    Configurable pay rules and multiple overtime calculations
•    Tax calculations, filings, and compliance with federal and state regulations
•    Garnishments, deductions, retirement contributions, and benefits deductions
•    Affordable care act (aca) tracking and reporting
•    Year-end processing and reporting (w-2, 1095-c, and related forms)
•    Direct deposit to multiple accounts and optional paper checks
•    User-defined limits, automated updates, and audit trails
2. Time and attendance
•    Supports multiple departments and pay groups
•    Includes web-based, mobile, and (if applicable) biometric time tracking
•    Provides scheduling, leave management, and overtime calculation
•    Ensures compliance with FLSA and applicable state labor laws
•    Includes automated alerts, approval workflows, and real-time reporting dashboards
•    Maintains secure audit trails
•    Integrates seamlessly with payroll and the city’s existing in-code finance system
3. Human resources management
•    Electronic personnel records management
•    Onboarding and off-boarding workflows
•    Performance evaluations
•    Training and certification tracking
•    Position and job history tracking.
4. Employee self-service
•    View pay history, w-2’s, and tax documents
•    Submit and approve time-off requests
•    Update personal information
•    Access benefit information
5. Compliance and reporting:
•    FLSA
•    EEOC reporting
•    Osha recordkeeping
•    Aca compliance
•    IRS and state tax reporting
•    State retirement system
6. System integrations: 
•    Solution is expected to integrate with the city’s existing financial system (in-code), including general ledger export functionality.
•    Clearly describe integration methods (e.g., API, file-based, real-time, or batch processing) and identify any additional costs associated with integration.
7. Benefits administration
•    Enrollment and eligibility tracking
•    Dependent tracking
•    Automated deductions
•    Carrier reporting and electronic data interchange
•    Leave tracking and benefit statements
•    Workers’ compensation tracking
8. Ada compliance: 
•    The system must be WCAG 2.1 level AA compliant.