School Nutrition Services Software

The Vendor is required to provide a school nutrition software system.
- The School Nutrition Department is currently using the Primero Edge software system.
- The current modules are:
o    Point of Sale
o    Student Eligibility (Free and Reduced)
o    Inventory
o    Menu Planning
o    School Café
o    Production
o    Bidding
o    Inspections
o    Teamwork
- Solutions must meet the following requirements for:
•    System Compatibility and Security
•    Online Meal Payment
•    Point of Sale and Vending
•    Meal Accountability and Financial Reporting
•    Free and Reduced Meal Program
•    Inventory Management, Production and Menu Planning
•    Training, Support, and Implementation
•    Online Menus and Digital Menu Display Boards
•    Time and Attendance
•    Warehouse Management
•    Customization (current and future)
•    Warranty Maintenance, Upgrades & Updates
- School Nutrition Services equipment consist of School Nutrition Manager workstations, Central Office staff workstations, Point of Sale Touch Screen Terminals and a host of servers.
- The data must be fully accessible (exportable in .pdf, .txt and .csv) to the District upon installation and throughout the term of the agreement.
- Report availability shall be 24 hours/day, except during scheduled 3 maintenance periods.
- Online Meal Payment
•    Meet Industry Security standards
•    Provide web access available to all parents with students enrolled at Department.
•    Provide 24 hour access and support available to users.
•    Provide the ability to export financial data to current Department banking provider.
•    Provide provisions for allowing participants/parents to view child's menu consumption in detail.
•    Provide provisions for allowing participants/parents to request and track refunds.
•    Ability to view current balance.
•    Provide the ability to send low balance emails to parents once specified by parent threshold.
•    Provide the ability for the parent to choose low balance threshold amount.
•    Provide the ability to allow parent to automate account payments by debit/credit cards only.
•    Provide the ability to allow parents to register an account without making payment.
•    The system must also integrate with the district’s Munis Financial System to ensure accurate accounting, refund processing, and financial reconciliation in accordance with Department business and finance procedures (check requests).
•    The system must support secure export or automated transfer of refund request data (student ID, account balance, payment details, and refund amount) into Munis for validation and payment processing.
•    Ability parents must receive automated status updates when refunds are submitted, approved, or issued.
- Collect meal counts from all students using data from the student information system (Infinite Campus). The system must support real time updates of student balances and meal statuses.
- Have the ability to import current Personal Identification Numbers (PIN) for each student transaction at each school site, using current Genovation and Tek Vision brand pin pads.
- Allow for a touch screen visual representation of menu items. The offeror should recognize and have an easy method to update selections. The menu changes every week and touch screen options must correspond to current menu selection.
- Have the ability to run offline in case of a network outage. The system must be able to generate emergency rosters that include student name, PIN and meal status for extended outages.
- Allow POS menu items to be imported from external sources and export the same to external sources such as digital menu board systems.
- The ability to perform various operations such as to move a student from one application to a new application, move a student from another application into the current application; select or remove applications from the verification process; apply an extension to a temporary expiration date; and clear preapproval statuses.