Inventory Management System

The Vendor is required to provide inventory management system for include:
•    Reorganize the maintenance shop to improve visibility and access to inventory;
•    Provide centralized inventory tracking system that’s compatible with yardi; 
•    Provide label shelving, storage areas and defined inventory locations; 
•    Perform a physical inventory count to create an initial baseline of on-site materials; 
•    Capture inventory data in a structured format for import and use in yardi;
•    Provide barcode or QR code scanning capability; 
•    Include asset capture for designated equipment and items beyond standard storeroom inventory, including:
o    Trailers located in the parking lot
o    Snowplows
o    Salt spreaders
o    Workbench with key-cutting area
o    Five snow blowers located at the separate west haven building;
•    Assess and potentially include truck audits for 16 trucks, with the understanding that the on-call truck may not be on site during standard project activity.
- Reporting and analytics
•    Customizable inventory reports
•    Usage tracking and trends
•    Audit logs and transaction history
•    Export to excel and pdf
- Integration requirements
•    Compatibility with yardi software
•    API or integration capability (if applicable)
•    User access and security
•    Role-based access controls
•    Secure login and data protection
•    Cloud-based or on-premises options
- Implementation and training
•    System setup and configuration
•    Data migration (if needed)
•    Staff training (onsite or virtual)
•    User manuals and documentation
- Support and maintenance
•    Ongoing technical support
•    Software updates
•    Helpdesk availability and response times.