Applicant Tracking and Employee Onboarding System

The Vendor is required to provide a comprehensive Applicant Tracking System (ATS) to support and enhance our recruitment and hiring processes.
- The system must offer improved functionality, user experience, and seamless integration capabilities with existing systems, such as background checks, and delivered to the City as Software-as-a-Service (SaaS).
- Objectives
•    Streamline and automate the recruitment lifecycle
•    Automatic triggering of onboarding workflows upon hire
•    Improve candidate/employee experience and communication
•    Ensure compliance with Federal and State public sector-hiring laws and regulations and City Manual of Personnel Administrative Rules
•    Provide robust reporting and analytics
•    Maintain or improve current integrations (e.g., background checks, ERP)
- Services
•    Provide a cloud-based ATS and Employee Onboarding solution
•    System implementation, configuration, and data migration
•    Integrations (refer to integration section under technical requirements)
•    User training and support documentation
•    Ongoing technical support and system maintenance
•    Compliance with ADA, EEO, and other applicable regulations
- Job Posting & Distribution
•    Post to multiple job boards, including website or equivalent
•    Customizable job templates and approval workflows
- Application Management, Employee Onboarding and Off boarding
•    Online application portal
•    Resume parsing and keyword search
•    Supplemental questions and scoring
•    Online testing capabilities such as virtual written and oral examinations
•    Compatible with E-Verify
•    Digital onboarding workflows (forms, e-signatures, checklist, task tracking)
•    Structured off boarding workflows triggered by employee separation.
- Screening & Evaluation
•    Configurable eligibility lists
•    Blind screening options to reduce bias
- Reporting & Compliance
•    Real-time dashboards and analytics
•    EEO, ADA, and diversity reporting
•    Audit trails and configurable reports
- Technical Requirements
•    Cloud-based SaaS model
•    Role-based access control and audit logging
•    Single Sign-On (SSO) support
•    Secure handling, archival, and retention of employee records in accordance with policies.
•    Regular system updates and enhancements
•    Configurable workflows aligned with organizational processes.
•    Alerts and notifications for key lifecycle events (hire, transition, separation)
- Integrations
•    Seamless transition of new hire data from Applicant Tracking System to Onboarding without manual entry.
•    Integration with background check services (Mitratech/AssureHire)
•    Real-time or near real-time data exchange of employee information (job class, position, employee data, organizational data etc.,)
•    API-based or middleware-supported integration.
•    Integration with ERP System (Tyler Munis) for employee record creation
•    Integration with ServiceNow and Active Directory systems to timely provision/deprovision system access.