Cemetery Management Software Solution

The Vendor is required to provide cemetery management software system would provide easy access to all cemetery back-end records as well as a public interface allowing the public to search records and locate plots.
- The system will be able to manage all financial transactions, interment information, and owner information in an intuitive, modern interface.
- Requirement:
1. Data conversion
•    City currently manages cemetery records in a Microsoft access database. 
•    It contains records on approximately 101,000 burials. 
•    Responsible for importing this data into the new software. 
•    A sample of the data will be provided on request.
2. Public interface
•    Public interface to help people find information in the cemetery. 
•    The public interface should include a mapping interface that assists people with locating grave locations. 
•    Provide the GIS information with a field that matches a field in the burial record.
3. Document access
•    Multiple scanned documents linked to each burial record such as ownership records, plot diagrams, and other notes. 
•    The cemetery management system provided by the vendor must be able to link to all scanned documents for each burial record and be updatable by adding new links to additional documents.
4. Software setup and configuration, training and project management
•    Set up and configure the software to meet the city cemetery’s requirements and will import all existing electronic records. 
•    The setup and configuration should include a minimum of 40 hours of training and the project management services required to implement the software solution. 
•    Include subscriptions for at least 5 users and include customer support and hosting fees for 1 year after the go-live date.