OneStream Implementation Services

The Vendor is required to provide implementation and configuration services for the Software as a Service (SaaS) platform, OneStream.
- The system will support budget development, financial tracking, reporting, position control, grant management, and compliance oversight.
- The solution will replace manual processes, reduce reliance on spreadsheets, and provide a controlled, auditable financial management environment.
- Provide software implementation services, system configuration, integration support, training, and documentation necessary for OneStream
- Support automated entry of Transaction Budget Adjustments (TBAs)
- Route TBAs through configurable multi-level approval workflows.
- Maintain complete audit trails of all submissions at each stage including submitted, edited, approved, rejected, completed and list supporting information for each stage. For example, system responds “Rejected” to a submission that is not acceptable.
- List effective date of each transaction and stage to ensure accurate period reporting at each stage.
- Allow administrators to configure workflow hierarchies and approval thresholds.
- Allow uploads of supporting files and documents within the limitations of the OneStream platform. Accepted file formats include Microsoft Excel, PDF, Microsoft Word, CSV, and Microsoft PowerPoint
- Allow users to develop fiscal-year budget plans aligned with Budget Change Proposals (BCPs)
- Support multi-year budget forecasting and scenario modeling.
- Enable side-by-side comparison of budget scenarios.
- Provide structured data entry forms with validation controls.
- Provide a documented and configurable mapping methodology for funding appropriations and project codes. This shall include the ability to map appropriations to specific projects, programs, and funding sources (tracked by use of Service Locations).
- Support for one-to-many and many-to-one relationships between appropriations and project codes.
- Validation controls to prevent invalid or unauthorized funding combinations.
- Clear traceability between appropriation authority, project budgets, and expenditures.
- Reporting capability that displays budgets and expenditures by appropriation and project code.
- Provide pre-built dashboards for executive and operational reporting.
- Historical Tracking and Transparency
• Maintain full transaction lineage from starting budget to final balance.
• Track all adjustments, transfers, augmentations, and reductions.
• Preserve historical records for audit and compliance purposes.
• Include two (2) years of budget data in the initial delivery.
• Include one (1) year of historical labor data in the initial delivery.
• Allow users to trace balances back to original source transactions.
• Provide reporting that clearly shows beginning balance, adjustments, and ending balance.
- Grant and Reimbursement Management
• Support grant budgeting and tracking independent of the State fiscal year.
• Allow flexible grant start and end dates.
• Track expenditures against grant budgets.
• Reconcile billed invoices to approved budget plans.
• Provide reporting on grant balances, expenditures, and reimbursement status.
- Compliance and Security
• Provide role-based access controls aligned with job responsibilities.
• Enforce segregation of duties across workflow, approvals, and data entry.
• Maintain exportable audit logs in Excel and PDF format for legislative, federal, and internal oversight.
• Track user activity, including logins, edits, approvals, and system changes.
• Comply with applicable State security and data protection standards.