Financial Management Software

The Vendor is required to provide financial management software solutions that can support efficient, transparent, and secure delivery of financial and administrative services to our residents, for the towns
- Core financial capabilities
1. General ledger and chart of accounts
• Design principles
• Segments - account number structure
• Reporting hierarchies aligned to PSAS
2. Accounts payable
• Procure-to-pay capabilities
• Electronic approval capabilities
• Electronic payment capabilities
• Vendor management
• Paperless invoice access and storage
• Electronic purchase orders and workflows
3. Accounts receivable
• Electronic delivery capabilities
4. Bank reconciliation
• Transaction matching
• Bank transactions import
5. Budgeting
• Commitment control
• Project and grant tracking capabilities
6. Tangible capital assets
• Lifecycle recording
• Asset capitalization
• Asset retirement obligation tracking
- Procurement and contract management
• Data management systems integration
- Payroll and human resources
1. Payroll
• Integrated electronic timecards
• Timecards with job costing entry to integrate with AR
• Automatic timecards for salaried employees
• Direct deposit
• Shift premium capabilities
• Meal allowance capabilities
• On-call rate capabilities
• Banked time tracking (sick, overtime, vacation, etc.)
• Portal for staff mileage and expenses
• Job costing capabilities
• Taxable and non-taxable deduction capabilities
• Multiple WCB rate options
• Pension calculation for multiple defined benefit and defined contribution plans
• Record of employment integration with service
• T4 integration
• T4a integration
- Accounts receivable
• Utility billings (water, sewer, electric)
• Property tax billings
• Animal licensing
• Parking tickets
• Permitting
• Recreation programs and facility booking
• Resident online account management
• Online payment options
• Pap payment option
• Account history brought forward
• Cash receipting and point of sale.