Enterprise Resource Planning Systems

The Vendor is required to provide enterprise resource planning ("ERP") systems capable of meeting the municipality's finance requirements, including financial, payroll, taxation and utilities.
- ERP solutions that provide comprehensive support for operational processes, enhance data accessibility, and ensure compliance with privacy and security regulations.
- Objectives
• Identify potential ERP solutions that can meet the municipality's operational and financial needs.
• Understand the implementation options, scalability, and integration capabilities of available ERP systems.
• Gather information about ERP features that address public sector requirements, especially for municipal operations
• Explore the flexibility of ERP systems to integrate with the municipality's existing and planned software, including budget management software procurement, HRIS, and other essential tools
• Prepare for a seamless transition with minimized disruption to ongoing operations.
- System overview
• Core modules: describe your ERP system's core modules for financial management, procurement, accounts receivables, human resources, payroll, utilities, taxation and assessment, budgeting, and reporting.
o Standard modules will include financial management, HR/payroll, procurement, sales, business licenses, utilities, taxation and assessment.
o Add-on modules may include advanced budgeting features or integration with existing budgeting software, integration of importing cash receipts, utility billings and credit card transactions, citizen services, third-party tools (e.g., power bi, SharePoint).
• Collaboration features: the system must support multi-departmental collaboration, with tools for real-time data sharing, particularly for budget management.
• Shared access to financial data across departments is essential to reduce delays and ensure alignment.
• Customizable configurations are necessary for accommodating different department requirements and aligning with municipal financial reporting standard.
- Functionality
• Financial management: the ERP should support general ledger (GL), accounts payable (AР), accounts receivable (AR), payroll, and cash management functionalities.
• Automation of routine tasks like invoicing and payroll processing is essential.
• Budgeting features: the system must support multi-year budgeting, rolling forecasts, and scenario analysis.
• It should allow for seamless integration between operating and capital budgeting, with capabilities for tracking project-based budgets, particularly for multi-year capital projects.
• Project management: outline project management and capital planning functionalities that may be beneficial for municipal operations.
• Add-on features: describe capabilities specific to human resources information system (HRIS), including time tracking, payroll, leave management, training, employee records, digital delivery of pay advices and t4s.
• Add-on features: citizen engagement and services (portal).
• Add-on features: the digital delivery of invoices, utility bills and tax notices.
• Add-on features: digital payments
• Add-on features: paperless options for procurement and accounts payable processing.