Human Resources Information System

The Vendor is required to provide human resources information system (HRIS) solution that integrates core HR functions, payroll, benefits administration, timekeeping, performance management, and reporting capabilities into a unified system.
- Requirement:
1. Project management
• Assign a dedicated project manager as the primary point of contact.
• Develop a detailed project plan with milestones, timelines, and deliverables.
• Provide regular progress reports and conduct status meetings with stakeholders.
2. System design and configuration
• Conduct needs assessment workshops with HR and business leaders.
• Configure HRIS modules to support:
• Employee records management
• Payroll processing and tax compliance
• Benefits administration
• Time and attendance tracking
• Recruiting and applicant tracking
• Onboarding and off-boarding
• Performance management and succession planning
• Learning and development (if applicable)
• Reporting and analytics
• Provide data mapping and system configuration documentation.
3. Data migration
• Assess quality and structure of current HR data.
• Cleanse, validate, and migrate historical and active employee data into the new HRIS.
• Ensure data integrity and perform reconciliation testing.
4. Integration services
• Integrate HRIS with:
• Payroll providers (if not native)
• Finance/accounting systems
• Benefit carriers
• Timekeeping/attendance hardware or software
• Third-party compliance systems (e.g., e-verify, aca, retirement plans)
• Conduct end-to-end testing to ensure interoperability.
5. Training and change management
• Develop and deliver training sessions for HR staff, managers, and employees.
• Provide user manuals, quick reference guides, and e-learning modules.
• Support organizational change management with communication tools.
6. Testing and quality assurance
• Develop a test plan covering unit, system, integration, and user acceptance testing (UAT).
• Facilitate end-user testing sessions.
• Document and resolve all defects before go-live.
7. Go-live and post-implementation support
• Provide go-live support and real-time troubleshooting.
• Offer post-go-live monitoring for a minimum of 90 days.
• Provide service level agreement (SLA) for ongoing technical support and system upgrades.