Human Capital Management Platform

The Vendor is required human capital management platform that standardizes HR, payroll, and workforce-management processes across departments.
• The main objectives are to improve efficiency, cut manual work and paper, improve data accuracy, give employees and managers self-service, and strengthen compliance with regulatory and contractual requirements. The platform should support the full employee lifecycle from hire to retirement and give the County better visibility into workforce data.
• Employee and Position Foundation and Core HCM
The firm will configure the employee and position foundation: job architecture, job profiles, organizational structure, position management, employee records, and employment history. Scope includes workflow design, role-based security, data-stewardship rules, and public-sector data requirements. The firm will set up master-data definitions and a data-management approach the County can maintain. Existing employees must flow correctly through Core before later modules are added.
• Time and Attendance
The firm will configure time entry, time-calculation rules, exception handling, approvals, accruals, and leave eligibility for the County's public-sector and union rules. Scope includes overtime rules, special pay rules, shift differentials, shift bidding, leave accrual rules, holiday calendars, and integration with time capture devices or systems the County retains. The firm will standardize timekeeping rules and build audit and reporting including any required reporting for legal compliance. This module replaces NOVAtime timekeeping and must be in production before the NOVAtime contract expires
• Scheduling
The firm will configure scheduling: shift planning, coverage management, labor-rule compliance, and assignment workflows. Where the County retains an existing scheduling system, the firm will build integrations to keep schedules, time data, and staffing records in sync. Scope includes process mapping, configuration, and cross-system validation. This module replaces NOVAtime scheduling on the same deadline as Time and Attendance.
• Time Clock hardware
The firm will manage the time clock and physical device workstream: validating existing hardware inventories, assessing compatibility with the selected platform, identifying procurement dependencies and lead times, and confirming network and site readiness. Where the County retains or acquires physical time capture devices, the firm will configure hardware, establish communications, install units across designated locations, and conduct end-to-end testing and validation. Scope includes process mapping, configuration, installation coordination, fallback procedures for device failures at go live, and definition of ongoing hardware support responsibilities.