Fleet Management Information System

Fleet Management Information System provides basic functionality, it does not compare well to purpose built commercial off the shelf (COTS) fleet management information systems. The functional features of COTS systems are very robust and provide entry of details about vehicles that the current system cannot support.
- COTS systems also offer parts inventory functionality, labor time standards, performance dashboards, flexible reporting tools, and refined user interfaces. Such systems streamline data entry through use of drop-down tables to avoid entry errors, use of barcodes for multiple functions, and easy navigation through unlimited open views of system tables.
- Fleet Management Business Functions
1. Asset Lifecycle Planning — Establish replacement cycles, evaluate total cost of ownership, and align capital planning with operational needs.
2. Specification Development — Create technical specifications to ensure equipment meets BPUB operational and safety standards.
3. Maintenance & Repair Operations — Oversee preventive maintenance, corrective repairs, warranty recovery, and downtime management to maximize asset availability.
4. Fuel & Energy Management — Track fuel usage, monitor efficiency trends, manage alternative‑energy assets, and control costs.
5. Telematics & Data Analytics — Use GPS, engine diagnostics, and utilization data to improve safety, reduce idle time, and optimize routing and asset deployment.
6. Compliance & Safety Oversight — Ensure adherence to DOT, OSHA, FMCSA, and internal BPUB policies, including inspections, operator requirements, and documentation.
7. Inventory & Parts Management — Control parts purchasing, stock levels, vendor contracts, and turnaround time for maintenance activities.
8. Fleet Financial Management — Manage budgets, cost allocation, chargeback models, depreciation tracking, and financial reporting.
9. Utilization & Assignment Control — Assign equipment, monitor usage, prevent under‑utilization, and ensure assets are deployed where they deliver maximum value.
10. Operational Governance & Controls — Establish key control, access restrictions, documentation standards, and centralized oversight to ensure consistent fleet discipline across departments.