Court Reporting and Transcription Services

The Vendor is required to provide court reporting and transcription services on an as-needed basis.
- General court reporting requirements
• Recording the daily Monday through Thursday criminal docket(s) and the Friday criminal sentencing docket(s), including all motions, arguments of counsel, testimony or statements by any participant or witness, judicial opinions or rulings by the court and any other matters that transpire on the record in the courtroom while the judge is on the bench;
• Recording all criminal trials, including all motions, arguments of counsel; jury dire; testimony or statements by any participant or witness, including direct and cross examination by the attorneys, record objections and side bar conferences; judicial opinions or rulings by the court; charge to the jury; verdict, judgment or sentence of the court; and any other matter that transpires on the record in the courtroom while the judge is on the bench;
• If implemented, coordinating with the vendors to operate the court’s real time speech-to-text and audio systems daily criminal and civil proceedings to provide digital audio recording, processing transcription service management, workflow and distribution tools (recordings, transcripts and speech to text).
• Transcribing, upon request of the court or any other person, any or all of the proceedings recorded;
• Download speech-to-text transcriptions via Microsoft word to create an uncertified transcription;
• Perform the recording of court proceedings via stenographic or real-time reporting.
• The court will consider audio recordings as an acceptable means of reporting only upon satisfactory demonstration of both the quality and accuracy of such transcriptions.
• Reporter must have ability to locate testimony quickly and read back requested portions of the proceedings upon request by the judge while in the courtroom regardless of the reporting method used.
• Its employees, agents and subcontractors will hold all confidential and sealed proceedings and transcriptions obtained by this contract from public disclosure.
- Transcript delivery and storage
• File every original record, including notes, tape recordings and any other media used to transcribe the proceedings, with the clerk to be preserved in the public record as required by law.
• All speech-to-text, digital audio records shall be maintained by and delivered to judicial chambers.
• Provide certified transcripts with a high degree of accuracy upon request of the court or any other person.
• Transcripts must be provided upon request according to a delivery and pricing schedule that includes regular delivery within (7) business days, priority delivery within three (3) business days and expedited delivery within twenty-four (24) hours.
• All transcripts requested by the judge must be delivered electronically by regular delivery unless otherwise approved by the court administrator.
• Speech-to-text transcriptions must be downloaded to Microsoft word to create an uncertified transcription within the delivery timeframe specified by the court and provided according to the delivery and pricing schedule.