ADA Transition Plan Services

The vendor is required to provide that      transition plan services to needs of the town, taking into consideration proper qualifications, price, products, and service capabilities and other factors relevant to the town’s policies, programs, administrative resources, and budget.
- Self-evaluation
• Identify necessary documents, materials, and resources to conduct self-evaluation.
• Provide GIS data support to the town, including inventory and mapping of barriers.
• assist the town project team in developing a strategy to implement and complete the self-evaluation process.
• Compile and finalize self-evaluation report.
- Provide training for town staff
• Applicable government code, statutes and regulations.
• Performing field investigations and inspections.
• Preparation of ADA compliance assessment reports.
• Using and maintaining the database.
• Using and maintaining the project map.
• Monitoring and updating the ADA self-evaluation and transition plan
- Conduct facility survey and barrier assessment
• Public right-of-way: the consultant shall survey the town’s inventory of crosswalks, sidewalks and curb ramp in the public right-of-way for ADA compliance.
• Town owned parking lots, buildings and park facilities: the consultant shall survey all town owned parking lots, buildings and park facilities for ADA compliance.
- Transition plan
• Methodology for the self-evaluation of existing barriers to accessibility.
1. Methodology must include an option for community volunteer assistance to supplement town staff for the self-evaluation; and
2. Methodology must include an option for consultant to complete the self-evaluation.
• Summary of the findings of the self-evaluation.
• Detailed recommendations of remedial measures to correct deficiencies and a methodology for the prioritization of barrier remediation.
• Cost estimates of remediation measures and barrier removal plans.
• In consultation with town staff, prepare an implementation schedule that includes milestones or measures of achievement for monitoring implementation.
• Procedures for periodically reviewing and updating the transition plan.
• Procedures and forms for performing evaluations of additional barriers.
• Procedures and forms for filing requests for accommodation.
• List of references and contact information for ADA and accessibility related resources.
• Identification of the official(s) who will be responsible for implementation of the plan.
• Develop draft and final report incorporating comments from the town and stakeholders.
- project database and mapping setup
• Project map – The consultant shall develop a map using AutoCAD or GIS for curb ramps. the map shall fully show distinct points for each identified barrier to access.
• Plans/diagrams with ADA barriers marked and labeled as noted above.
- Community engagement
• Develop proposals and implementation timeline to engage the community in the ADA transition plan process.
• Specify the proposed number of meetings/workshops necessary to achieve a suitable engagement plan to meet the plan’s goals.
• Incorporate opportunities for public comment into phases of the planning process.
• Review and incorporate public comment and feedback into the plan.
• Specify other engagement tools and media that will be utilized to implement community engagement.
• Develop public engagement materials including surveys, informational materials, and presentations.
- Project management
• Develop and maintain project schedule and budget.
• Project management tasks include attending meetings, developing agendas, notetaking.
• Assist the town in project data management, documentation, and record keeping.
• Implement best practices for budget and schedule adherence.
• Provide periodic progress reports and presentations for staff, stakeholders, and/or town trustees.
• Provide GIS data to town including final inventory and mapping of barriers and recommendations applicable.
• Facilitate meetings including project kick-off and close-out as well as project team meetings throughout the planning process.
- Contract Period/Term: 4 years