Sub-Fund Administration Services

The Vendor is required to provide sub-fund administration services includes, but is not limited, to the following:
•    Sub-fund administrator is responsible for administering the agency sub-fund in the aforementioned specified geographic area.
•    Sub-fund administrator is responsible for providing safety, risk management, and loss control services to sub-fund members
•    Sub-fund administrator is responsible for planning and executing a minimum of three sub-fund educational conferences per year, commonly referred to as “sub-fund meetings,” with additional educational conferences at agency request. 
•    Sub-fund administrator is responsible for all costs associated with these educational conferences.
•    It is preferred, but not required, that two of the sub-fund educational conferences be held in person, and that one be held virtually. 
•    In-person conferences shall include a meal and other refreshments but shall not include alcohol.
•    Sub-fund administrator is responsible for all logistics associated with video recording the conferences, including set-up, testing, equipment and costs
•    The three sub-fund educational conferences per year, sub-fund administrator is encouraged to provide its sub-fund with periodic virtual webinars or other similar trainings or information sessions relating to the safety, risk management and other loss control needs of the sub-fund.
•    Sub-fund administrator is encouraged to provide its sub-fund with periodic newsletters or other written materials relating to the safety, risk management and other loss control needs of the sub-fund.
•    Sub-fund administrator is responsible for aggregating and analyzing member loss issues and trends.
•    Sub-fund administrator is responsible for responding to sub-fund membership questions and concerns regarding insurance coverage and safety and risk management issues.
•    Sub-fund administrator is responsible for the performance of its sub-fund, and must respond appropriately to member loss issues and trends.
•    Sub-fund administrator is encouraged to organize advisory committees, comprised of business administrators and other school personnel from sub-fund member districts, to assist in generating timely topics for presentations at the sub-fund educational conferences and to otherwise provide feedback for the safety, risk management and other loss control needs of the sub-fund members.
•    Sub-fund administrator is responsible for providing recommendations regarding the use of the sub-fund’s rate-stabilization fund and providing recommendations regarding safety grant allocation. 
•    This includes organizing a committee to effectuate recommendations with regard to the sub-fund’s rate-stabilization fund and safety grant allocation. 
•    This committee must fairly represent the concerns and priorities of the sub-fund membership.
•    Sub-fund administrator is responsible for providing support services to brokers within its sub-fund to retain existing sub-fund members and acquire new sub-fund members.
•    Sub-fund administrator is responsible for purchasing and preparing sub-fund marketing and advertising material.
•    Sub-fund administrator must be a trusted member of the brokerage community.