Web Content Management System and Migration Services

The vendor required to provide web content management system and migration support services of a web content management system (CMS), together with associated content migration services, to support the college’s public-facing websites.
- Objectives
•    Establish reliable and sustainable web content management capability to support the college’s public-facing websites. 
•    Support the transition from the college’s existing CMS platform to a new platform prior to vendor end-of-life, including the migration of existing web content. 
•    Reduce operational risk and technical debt associated with legacy platforms and unsupported technologies. 
•    Support consistent, accessible, and brand-aligned digital content across the college’s web presence. 
•    Enable integration with enterprise systems required for digital operations, including analytics, authentication, and customer relationship management platforms. 
•    Improve the efficiency and effectiveness of content creation, management, and publishing through tools and processes that support distributed contributors. 
•    Improve the college’s ability to publish accurate, timely, and consistent information in support of recruitment, student engagement, and service navigation. 
•    Establish a web content management solution that can be maintained and evolved over time as institutional needs and capabilities mature.
- Business requirements
1. Phases and deliverables
•    Project initiation and planning, including governance structure, project planning, confirmation of scope, assumptions, and dependencies; 
•    CMS implementation, including configuration of the platform, environments, components, templates, workflow, and governance structures; 
•    Content migration, including content assessment, preparation, migration execution, validation, and remediation activities; 
•    Testing and validation, including functional testing, content verification, accessibility validation, and defect resolution; 
•    Go-live and launch, including cutover planning, launch execution, and immediate post-launch support; and 
•    Transition and stabilization, including knowledge transfer, documentation, and handoff to steady-state operations.
2. Project and services status reporting
•    A high-level summary of overall project or service progress; 
•    Deliverables completed during the reporting period; 
•    Deliverables in progress, upcoming milestones, and expected completion dates; 
•    Identified risks, issues, or concerns affecting scope, schedule, quality, or dependencies; and 
•    Decisions, approvals, or actions required from the college. 
•    The college reserves the right to adjust reporting frequency or format as the project.

- Contract Period/Term: 7 years
- Questions/Inquires Deadline: February 12, 2026