Web Based Recruitment and Talent Management Portal Services

The vendor required to provide web-based recruitment and talent management portal to devote financial resources to support this portal through 2030, with the continued funding based upon the efficacy of the vendor in making this a premier tool that is widely-used throughout the state.
- Solution must address the following areas:
1. Integration with previous systems
•    Maintain consistency in the recruitment and screening process by standardizing forms, posting information, job requirements and rating criteria. 
•    Maintain and integrate the current database of records into the awarded system.
2. Security requirements
•    Provide a user-friendly, web based 24/7 system that facilitates applying for any position in the department. 
•    Manage security access to records. 
•    Users may access the system (approved via system security) over the internet via a secured login portal
3. Application management
•    Applicant ability to apply for individual or multiple positions at one time. 
•    Create a customized application for each position 
•    Ability to provide additional customization to department or the state’s leas who may request capabilities beyond those supported by department. 
•    Leas may engage with the selected vendor or other vendors to provide additional electronic recruitment services at cost to the lea. 
•    Distinguishes applicant and candidate status for internal or external candidates. 
•    Indicate on a job search report if attached documents required by employers are uploaded. 
•    This includes but is not limited to: resumes, transcripts, letter of interest, at least three letters of reference. 
•    Include the ability to upload documents in a variety of formats 
•    Print applications and attachments for multiple or select applicants directly from the search results page.
•     this includes the ability to select which attachments are printed. 
•    Give applicants the ability to add and delete attachments such as letters of reference, letters of interest, and resumes, prior to being attached to applications. 
•    Give applicants the ability to control which employers may view their application. 
•    Allow doe to archive applications as needed. 
•    Support web-based recruitment and selection administration, including all activities involved in processing job applications, screening and ranking applicants, (e.g., hiring request, job postings, evaluating applications, producing candidate referral lists and notifying applicants of status) and recording and tracking information
•    Hiring managers and recruiters can review pre-screened applicants and candidates 
•    Allow administrators to determine which fields are required for completion by applicant and candidate 
•    Allow applicant and candidate to choose if she would like to be alerted when a future position becomes available based on qualifications.
•    Provides ability to automatically notify an applicant and candidate of steps needed to complete application and apply for a position.
4. Data requirements
•    Ability to interface and share data with other key state data systems such as the state licensure and certification system, (DEEDS) and (PHRST), including the ability to share flat files. 
•    Ability to integrate with candidate screening tools provided by other vendors 
•    Ability to provide customized and ad hoc real-time and longitudinal data reports on talent management efforts with minimal time investiture requirements
•    Provide access to a common database for all employment and selection activities and data as determined by security.
5. Employer requirements
•    Give each employer the ability to control which documents or files must be attached before an application can be submitted, for example: application, resume, transcripts, letter of interest, and at least three letters of reference.
6. Legal requirements
•    Enable the employers, including doe, to comply with federal and state statutory and regulatory requirements when processing recruitment and selection transactions.
•    Maintain historical documentation on the recruitment and selection process in a manner that provides a complete audit trail of all records. 
•    System must be accessible to people with disabilities in compliance with state and federal law.
7. System requirements
•    All tools must be accessed by common webs browser programs
•    Online application must be mobile device friendly
•    Be capable of interfacing with subsequent releases.
•    Be scalable beyond the current statistics
•    Establish access levels in the system by role (i.e., administrator, recruiter, hiring manager)
•    Ability for job postings to be grouped by categories
- Customer service and support
•    Provide live help desk support at a minimum of 9:00 a.m. To 4:00 p.m. EDT Mon-Fri except holidays via a toll-free number 
•    Provide emergency support 24 hours/7 days, 365 days per year via a tollfree number.

- Voluntary Pre-Bid Meeting Date: February 13, 2026
- Questions/Inquires Deadline: February 24, 2026