The vendor required to provide grant writing and management services firms to assist in the application preparation, management, and grant administration services required by the county for implementation of capital improvement project.
- Comprehensive grant writing and application process
1. Grant writing:
• Provide risk assessments, and cost estimations.
• Complete grant application and supporting documents that is requested by the county.
• Follow up with governmental, non-governmental, and legislative agencies in support of application that was submitted.
2. Grant review:
• Assist the county with reviewing grant applications provided by the county’s staff.
• Provide feedback to improve the grant documents and give constructive criticism or improvements needed.
- Program administration services
1. General administrative duties:
• Monitor program compliance requirements.
• Assist in establishing and maintaining financial processes.
• Obtain and maintain copies of the most current program agreement, if such exists, including all related change requests, revisions and attachments.
• Establish and maintain record keeping systems.
• Implementation and coordination of affirmatively furthering fair housing (“AFFH”) requirements (if required).
• Implementation and coordination of section 504 requirements (if required)
• Assist with resolving monitoring and audit findings.
• Serve as monitoring liaison.
• Assist with resolving third party claims.
• Report suspected fraud.
• Submit timely responses to requests for additional information.
• Assist with the system of record, documentation, reports, change requests, progress of projects, etc.
• Coordinate, as necessary, between recipient and any other appropriate service providers (i.e. Engineer, environmental, etc.), contractor, subcontractor and other state and federal agencies to effectuate the services requested.
• May assist in public hearings, if required
• Provide monthly project status updates
2. Procurement:
• Assist the county purchasing office procurements as necessary for program implementation
• Monitor compliance with procurement regulations and policies per 2 cfr 200, and any other applicable procurement regulations and policies that may apply.
3. Financial duties:
• Prepare and submit required reports for submission.
• Provide guidance in establishing a bank account for program funds, if applicable.
• Provide guidance on program compliance.
• Ensure that fraud prevention and abuse practices are in place and being implemented.
• Prepare and submit all closeout documents.
• Assist the county purchasing office in preparation of contract revisions and supporting documents including but not limited to:
o Amendments and modifications
o Change orders
• Perform any other administrative duties required to deliver the project.
- Questions/Inquires Deadline: January 20, 2026
