Grant Accounting and Management Services

The vendor required to provide grant accounting and management services for include:
- Assessment and development
•    Department with establishing a comprehensive recovery funding portfolio including reimbursement programs, grants or loans from various federal or state programs. 
•    Advise the department of all federal and state assistance available to water and wastewater systems. 
•    Advise and develop methods to maximize assistance across multiple funding sources and agencies.
•    Assist the department with reviewing, scoping, applying for and managing grant or loan programs including and not limited to the following examples: the state infrastructure investment authority, water infrastructure finance and innovation act, building resilient infrastructure and communities.
- Cost tracking and accounting
•    Assist the division with expanding the capacity for cost tracking, and public accounting of water and wastewater system funding. 
•    Coordinate with staff to obtain all costs and necessary backup documentation to develop, revise, and submit funding applications. 
•    Work with the department to ensure the department is following processes that meet the procurement requirements of federal and state grants; advise the department on what procurement documentation to collect, review, document or submit for federal and state grant applications; and advise on other related requirements the city should consider. 
•    Conduct work in compliance with the office of management and budget's (OMB) uniform administrative requirements, cost principles, and audit requirements for federal awards (commonly referred to as "uniform guidance"). 
•    Track status of funding applications and payouts and serve as a co-liaison between granting agencies. 
•    Assist in responding to requests for information from relevant agencies. 
•    Assist with the submission of appeals to granting agencies.
- Reporting, compliance monitoring, training
•    Provide detailed and periodic management reports on the status of applications, including developments, revisions, submissions and approvals, open issues, financial overview, etc. 
•    Coordinate and manage deliverables with funding agencies and grants reporting. 
•    Generate time extension requests to funding agencies when necessary, so that eligibility is not forfeited. 
•    Review data, records, and processes for compliance with requirements. 
•    Advise on document retention strategies for audit purposes. 
•    Assist in getting the necessary legal documents for proper filing. 
•    Provide cash management reports showing the projected schedule for reimbursement requests and the actual status of reimbursements received. 
•    Review data and records for compliance with requirements. 
•    Provide expert guidance and advisory services regarding all applicable legislation, regulations, policies, and rules. 
•    Provide ongoing guidance to maximize funding.

- Contract Period/Term: 1 year
- Pre-Proposal Meeting Date: December 1, 2025
- Questions/Inquires Deadline: December 5, 2025