Accounting Services

The vendor required to provide accounting services provided through this contract will assist city to perform full charge bookkeeping including preparing for and participating in an annual yearly audit from Jan 1- Dec 31.
- Perform accounting services
•    Reconciling cash accounts, bonds, loans, intergovernmental accounts, and others when necessary.
•    Review and reclassify transactions as necessary.
•    Based upon consolidated balances and individual fund balances, provide monthly financial statements and a monthly financial report for the mayor and elected officials. 
•    Financial reports must be prepared, reviewed, and updated, if necessary, by the last Thursday of the month for the previous month.
•    Update the financial system as needed to improve performance and to accommodate changing requirements.
•    Assist in entry and update of budgets for all funds.
•    Preparation and negotiation of the indirect cost proposal, working closely with the mayor and city clerk.
•    Work with city's mayor and city clerk to:
o    Identify where internal controls should be strengthened, 
o    Document modifications to internal controls and administrative procedures affected by accounting services, and identify policies and procedures that city should develop or update.
o    Assist in preparing other reports as requested by the mayor.
•    Assist with cross-fund expenses (i.e., workers compensation).
•    Other duties as necessary.
- Prepare for and participate in city's annual audit
•    Assemble and prepare documents required by the auditor.
•    Verify and, if necessary, reconcile revenues and expenses.
•    Prepare and submit schedule of federal expenditures within 45 days of fiscal year end. 
•    Reconcile year end expenses and bank statements.
•    Reconcile payroll taxes with reporting.
•    Update depreciation schedule.
•    Update equipment inventory
•    Prepare list of year-end accounts payable and accrued expenses.
•    Reconcile deferred grant revenue and refundable advances from funders.
•    Reconcile of net assets classifications.
•    Participate in audit field work and respond to questions and requests from the auditor.
•    Post audit journal entries
•    Complete other duties as necessary.
- Other services (as requested by city)
•    Advise city on adapting and strengthening internal controls.
•    Provide input into documentation of administrative procedures as they relate to financial system management.
•    As appropriate, train city financial staff to operate the financial system successfully.
•    Ensure the updated financial system is operating as intended if run by city staff for an additional 1year period beyond the advertised 3-year term of this contract.
•    File various reports as required by different governmental agencies assist with responses to open records requests for financial data as needed.
- Budget: $1.4 million

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: December 10, 2025