Investment Management Services

The vendor is required to provide investment management for the city’s core operating funds in accordance with the city’s investment policy and applicable law.
- Services shall include, but are not limited to:
•    Develop and implement an investment strategy consistent with the city’s investment policy, cash-flow requirements, and risk parameters. 
•    Buy and sell authorized securities on a delivery-versus-payment (DVP) basis and maintain documentation demonstrating best execution for all trades. 
•    The city’s projected cash-flow needs and collaborate annually with staff to review and refine cash-flow forecasts. 
•    The accounting and finance manager will provide liquidity forecasts on a regular basis. 
•    Conduct credit and counterparty due diligence, including broker and dealer approval reviews and ongoing monitoring of issuers, custodial institutions, and depository banks. 
•    Provide ongoing market and economic research, interest-rate outlooks, and scenario analyses to support strategic decisions. 
•    Prepare quarterly performance and compliance reports meeting state gov and provide monthly transaction and holding summaries. 
•    Include portfolio composition, sector distribution, yield, duration, and performance versus the approved benchmark, and shall incorporate balances in fund or other authorized investment pools. 
•    Provide annual strategy and policy review recommendations.
•    Maintain a secure online portal for portfolio access and performance analytics. 
•    Meet quarterly with city staff and, at least annually, with the city council to present portfolio performance and outlook. 
•    Provide, upon request and subject to mutual scheduling, training for city staff on investment management or treasury topics relevant to the city’s portfolio. 
•    Ensure that all securities are held in the city’s name and safekept by the city’s designated third-party custodian; the manager shall have no custody of assets. 
•    All securities shall be held in the city’s account with its designated custodian bank. 
•    The investment manager will direct transactions on a delivery-versus payment (DVP) basis through the custodian. 
•    Coordinate with city staff on liquidity allocations between the portfolio and external investment pools such as fund or camp, consistent with the city’s cash-flow needs and policy limits. 
•    Assist city staff and external auditors during annual investment compliance reviews by providing portfolio data, reconciliations to custodian statements, and supporting documentation as requested.
- Customer service and relationship management
1. Dedicated service team:
•    A service team that ensures real-time responsiveness during the city’s business hours (7 a.m.–6 p.m. pt.). 
•    Provide an updated contact list including relationship manager, customer service officers, and technical support staff.
2. Relationship manager: 
•    Designate a relationship manager (vice president level or equivalent) experienced in public sector investments, with authority to coordinate all services, resolve issues, and provide consultation on new products or enhancements. 
•    The relationship manager shall be available for onsite or virtual meetings as requested by the city, and at least annually for a formal review of the relationship.
3. Customer support and availability:
•    Initial response within the same business day; 
•    Resolution or status update within one (1) business day of initial contact; 
•    Provide portfolio support and analytics assistance during regular business hours.
4. Research and documentation: 
•    Provide other requested documents within 24 hours of request. 
•    Maintain and provide accurate reports to the city upon request. 
5. Training and service reviews: 
•    Provide ongoing training for city staff on all aspects of investment management and investment analysis. 
•    Conduct periodic service reviews with city finance staff to assess performance, discuss enhancements, and identify efficiency improvements. 
6. Notifications and alerts: 
•    Provide real-time alerts or notifications for key investment accounts or data system events, including failed file transmissions, account overdrafts, unauthorized transactions, or failed user authentications.

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: November 6, 2025