Banking Services

The vendor required to provide banking services for include:
- General
•    Provide professional and reliable banking and related accounting services pursuant.
•    All services shall be provided on an as-needed basis to the sole satisfaction of the office.
•    The office observes normal business hours from 8:00 a.m. To 4:00 p.m. Est/EDT*, Monday through Friday, except for legal and county government observed holidays.
•    Activities and services according to all applicable federal, state, and local laws, rules, and regulations for the duration of its relationship with the office.
- Deposit requirements
•    Deposit, at a minimum, two (2) or more deposits daily, all receipts received in the office with the selected contractor at a county branch location. 
•    Deposits will include a combination of cash, coin, and non-encoded checks.
•    Deposits shall be accepted at any branch of the selected contractor located within county, with the primary depository being at a county branch.
•    This account will receive multiple ach deposits from e-file* vendors, merchant services vendors, and government vendors on a daily basis.
•    Deposit protocol shall permit timely notification of any deposit discrepancies so that the office can process any necessary adjustment or corrections by the close of business.
•    Verify that all deposits have been processed by 10:00 p.m. on the same business day that deposit was received.
- Authorized account signatories
•    Designate up to four (4) representatives who shall have signatory authority on all office accounts.
•    These representatives shall have the authority to modify, access, or resolve any account changes.
•    Office shall designate an additional three (3) representatives who shall not have signed authority but shall have the authority to resolve any account issues that do not require an authorized signature.
•    Authorized account signatories shall be updated, beginning January 1st of each year.
- Account requirements
•    Provide appropriate and relevant documentation of any account and deposit discrepancies to the office via email or facsimile on the same business day before 3:00 p.m.
•    Accounting division will review the discrepancy and promptly call the bank to provide direction for the resolution.
•    Any normal fee that is shown in the schedule of fees will be waived, including but not limited to: account summaries, stop payments, wire transfers, account transfers, multiuser online access, research requests, and returned deposit items.
•    Set all stop payment items to “never expire” without any requirement that the office will have to renew this arrangement.
•    Accept returned deposit items for a second redeposit on all non-sufficient fund (NSF) items.
- Online services
•    Provide online access to bank accounts, including the ability to search transaction details, transfer funds, complete incoming and outgoing ach transactions, and the ability to stop payments on checks. 
•    The system must be secure, easy to use, and web-enabled.
- Supplies
1. Bank bags
•    Provide twelve (12) zipper bank bags to the office, at no charge, to use for securing funds being collected within the office each day.
•    Also provide two (2) locking bank bags, at no charge, for securing funds being deposited at the branch location. 
•    Locking bank bags must provide a lock or security device that ensures any bag being transported by the courier cannot be opened until the bag is delivered to the bank teller designated at the bank branch. 
•    One (1) locking bag will be sent to the bank each day, and one (1) locking bag will be returned to the office each day.
2. Checks
•    The ability to provide the office with printed checks, at no charge or at a fair and reasonable cost. 
•    Checks shall be in accordance with specifications and design furnished by the office.
3. Deposit tickets
•    Supply pre-printed deposit tickets for all accounts at no charge.
- Cash and coin processing
•    Office may need to request change or currency orders, and will provide ample time for order to be processed. 
•    Typical change order is under $200.00.

- Contract Period/Term: 3 years
- Optional Pre-Proposal Conference Date: February 13, 2026