P-Cards Services

The Vendor is required to provide p-cards, and billing support with EFT payments available.
- Provide a procurement card program that is convenient, efficient and that maintains effective fiscal controls. at a minimum, the procurement card program should provide the following objectives:
• Ability to issue cards by individual cardholder, site or department level.
• Flexibility in making small dollar purchases, including the ability to customize privileges and limitation by card profile. Authority, control and accountability for small dollar purchases set at the card level.
• Maintain good fiscal control for affected purchases with an appropriate and readily available audit trail. Effective control over purchases to prevent inappropriate use of the procurement card.
• A variety of management reports to assist the District in monitoring and administering the procurement card program.
• Administrator needs convenient reconciliation and payment of monthly procurement card activity and the ability, or working to have ability, to download procurement cared data into the District's ERP program.
• Ease of management of the procurement cards.
• Provide implementation project timeline to ensure the program is ready for August 2026.
• Acknowledgment of the ability to participate in a presentation of the program.
• Ability to manage Merchant Category Codes.