Enterprise Security Integration Services

The Vendor is required to provide for a fully integrated, enterprise-wide electronic access control and video surveillance solution to support school sites across the district.
- Comprehensive turnkey solution, including hardware, software, installation, integration, programming, testing, training appropriate personnel, and ongoing support.
- Work encompasses procurement, deployment, design support, installation, programming, and testing, with consideration for additional components such as video intercoms and intrusion alarm systems.
- Responsible for supplying and installing the necessary components for both the Access Control System and the Video Surveillance System to meet project standards and performance expectations.
- Because of the variety of door types and configurations across the district, the security contractor must conduct field verifications at each location designated for card reader installation.
- For new card reader installations, the contractor must provide a comprehensive solution that includes the card reader, door hardware, REX device, door position switches, power supplies, and all necessary cabling, conduit, j-boxes, and programming.
- Where access control already exists, the contractor shall reuse existing components whenever possible, including hardware, REX devices, switches, cabling, and conduit.
- All existing card readers will be tied into the new security platform.
- Responsible for creating a door-by-door matrix, installing access control system servers at agency datacenter facility (if not web-based), and supply management software that is either fully web-based or supports mass deployments via Mobile Device Management (MDM) platforms such as Intune (for Windows devices) and mosyle (for Apple devices).
- The video surveillance system is designed with site-specific camera selection to ensure optimal coverage and operational performance.
- The contractor should reuse existing cameras and infrastructure; any replacement requires device-specific written justification and prior agency approval. 
- New cameras are limited to a maximum per site of 12 (Elementary), 16 (K–8 & Middle), 50 (High School), 12 (Alternative sites) and 7 (Support Sites)—counts refer to devices, not lenses—and must at minimum cover entrances, mass-gathering areas, and primary high traffic areas. 
- These counts assume strategic use of multi-sensor/multi-imager units at corners/intersections and 360° cameras in large/open spaces to maximize coverage and minimize devices, cabling, licenses, and labor.
- Responsible for designing and installing the Access Control System and Video Surveillance components.
- The security contractor will explain the installation process, including camera placement, mounting methods, cabling routes, conduit installation, and power connections.
- Deployment of the new computer front-end equipment and software to operate in parallel with the legacy systems during the transition phase.
- Installation and configuration of the necessary client software to ensure proper system functionality and user accessibility.
- Data and credential migration that ensures a secure and systematic transfer of user credentials, access permissions, and historical security logs from the legacy system to the new platform.
- Maintaining backup systems to ensure uninterrupted security coverage in case of unexpected system failures or integration issues during migration.
- Establishing a clear communication plan to keep school administrators and security teams informed of migration milestones, expected downtimes, and procedural updates.
- Key system integrations should include (when available):
•    Microsoft Active Directory: To manage user authentication and access control.
•    Centegix Crisis Alert: For real-time threat notifications and lockdown initiation.
•    CareHawk: For seamless integration with the districts mass notification and intercom system.
•    Cameras with Alarming Alerts and AI Capabilities: To provide intelligent video surveillance with automated alerts for unusual activity.
•    Axis Camera Door Station: For enhanced video intercom and access control at entry points.
•    Hexagon CAD: For interoperability with law enforcement and emergency dispatch systems.
•    Alliance Cyrun CAD: To ensure comprehensive data exchange with existing records management system.
•    Axon: For interoperability with our body worn cameras.
•    Centralized Monitoring: Integrating existing Alarm Points and Fire Alarms into a single dashboard for consolidated, real-time situational awareness.

- Contract Period/Term: 5 years
- Pre-Proposal Meeting Mandatory (Mandatory) Date: October 6, 2025
- Site Walks-Mandatory (Mandatory) Deadline: October 6, 2025
- Questions/Inquires Deadline: October 17, 2025