GIS and GIS Data Strategy Work Services

The vendor is required to provide comprehensive geographic information system (GIS) and geographic information system data strategy the consultant will undertake a structured, phased approach.
- The engagement will begin with a needs assessment and current state analysis to identify existing gaps and opportunities.
1. Needs and current state assessment
•    Engage with stakeholders to evaluate GIS and data-related needs, including data usage, reporting for operational decision-making, challenges, and priorities. 
•    The stakeholder list will be mutually determined at the start of the engagement 
•    Conduct a comprehensive evaluation of all municipal divisions to identify GIS and data needs and future opportunities 
•    Collaborate with it and GIS staff to identify all data sources and systems storing the GIS data 
•    Document the current application of GIS and data across different municipal divisions 
•    Provide recommendations and guidance on effective public engagement strategies to ensure the GIS strategic plan reflects community needs and priorities
•    Compare current corporate level GIS staffing structure and job roles with municipalities of similar size to identify gaps and opportunities 
•    Evaluate existing GIS data management practices, including data quality, integration, and accessibility 
•    Evaluate current procedures and policies that govern the nature of service requests executed by the GIS staff 
2. Strategy development and future state recommendations
•    Provide recommendations on how GIS and GIS data resources, such as people, process and technology, can be efficiently and effectively leveraged 
•    Identify existing and potential GIS data sources and outline how GIS and data systems can be leveraged for multiple applications across divisions 
•    Conduct a structured assessment to identify deficiencies in GIS support and provide recommendations for optimal resource allocation 
•    Identify opportunities to leverage automation, ai/ml, and geospatial business intelligence tools to enhance data-driven decision-making and spatial analysis 
•    Provide recommendations with cost benefits of new or emerging GIS and spatial data technology identified by industry trends
•    Propose a governance structure covering GIS data security, ownership, access control, compliance, and best practices 
•    Assess and recommend appropriate technological solutions, ensuring the deployment of hardware, software, geospatial tools, and data reporting applications that align with the municipality’s anticipated GIS data capabilities
•    Assess current and internal communications including corporate site and recommendations for open data site
•    Recommend training programs and professional development initiatives across divisions to align staff skills with the GIS and GIS data strategy 
•    Present key findings, recommendations, and the strategic roadmap for review, and discussion
•    Recommendations for organizing and deploying GIS staff aligned with best practices in the municipal sector. 
•    Provide guidance on suitable governance structures based on best practices. 
•    Consultation on best practices for GIS related performance planning, resourcing and key performance indicators.
3. Implementation planning and business case development
•    Develop a phased five-year roadmap outlining key GIS and data initiatives, milestones, required resources, and implementation timelines 
•    Prepare business cases for high-impact initiatives, including cost-benefit analysis and ROI projections define success metrics and monitoring mechanisms to track strategy implementation.

- Questions/Inquires Deadline: August 15, 2025