Schedule Management Consultation Services

The vendor required to provide to conduct a comprehensive assessment of the current scheduling processes, identify systemic barriers to student progression, and provide data driven recommendations for a modernized, student-centric scheduling model.
- Requirement:
1. Audit and baseline (discovery and data gathering)
•    Data collection: quantitative analysis of 2–3 years of historical course schedules, room utilization rates, and student registration patterns. 
•    Focus groups and interviews: facilitated sessions with associate deans, department heads, the registrar’s office, and faculty to identify perceived versus actual scheduling barriers. 
•    Student surveys: targeted data gathering to understand student modality preferences and specific "bottleneck" times where courses are unavailable. 
•    Process mapping: documentation of the current "manual" or "decentralized" workflow.
2. Gap and conflict analysis
•    Inter-departmental conflicts: identifying non-standardized schedules that block students from taking required courses in other disciplines. 
•    Space bottlenecks: analysis of specialized lab and studio spaces to determine if physical constraints or scheduling habits are the primary drivers of limited capacity. 
•    Resource constraints and hiring: review and identify barriers in faculty hiring and hiring processes and evaluate faculty availability gaps. 
•    Progression barriers: identifying "dead zones" in the schedule where student credit-hour accumulation stalls due to a lack of course offerings or overlapping times.
3. Institutional standardization
•    Universal meeting patterns: review common start times across all campuses and propose recommendations. 
•    Standardized review for rooming utilization: Identify and analyze room scheduling patterns relevant to existing course scheduling. 
•    Scheduling protocols: a formal set of recommendations for how departments manage modality distribution (online, hybrid, in-person), including department level protocols on waitlist expectations, semester course offerings, day versus night classes and best-practices. 
•    Process standardization: make recommendations to transition from the current “manual” and “decentralized” workflow into a streamlined process. 
•    Section volume and growth logic:
o    Baseline determination: make recommendations toward a standardized methodology for determining the initial number of sections offered by course.
o    Addition and cancellation processes: establish data-informed thresholds for when a new section should be added and make recommendations toward “go and no-go” dates and processes. 
o    Efficiency optimization: develop a standardized process to address low enrolled sections and late cancellations in high-capacity areas.
4. Software feasibility and market study
•    Gap-to-tool analysis: review of current sis (PeopleSoft campus solutions) structure. 
•    If current tools are insufficient, the vendor will perform a market scan of third-party scheduling and optimization software to determine the best fit for college specific standardization rules. 
•    Cost-benefit analysis: a formal recommendation on the ROI of procuring a new tool versus the cost of manual enforcement of the new standards. 
•    Process and autonomy analysis: a detailed review of how a potential software tool will integrate with college year-long scheduling lifecycle, including an evaluation of how the tool supports academic autonomy while operationalizing institutional standards and centralization.

Contract Period/Term: 
Mandatory/Non-Mandatory Pre-bid/Pre-Proposal Date: NA
Questions/Inquires Deadline: March 9, 2026