Strategic Asset Management Plan Services

The vendor is required to provide strategic asset management plan assist with developing a life cycle modeling solution, and develop comprehensive reporting and preventative maintenance on all asset types, including but not limited to: facilities, utilities, parks, stormwater, and streets.
1. Asset management strategy and policy development
•    Gap analysis: assessing the current asset management program and identifying the necessary improvements or steps to reach the desired asset management goals. 
•    Asset management policy development: creating formal policies that define how assets should be managed within the organization, which would establish clear governance and operational guidelines. 
•    Asset management strategy development: crafting a comprehensive strategy that outlines how assets will be managed, including objectives, timelines, and approaches. 
•    Governance and plans development: setting up frameworks, processes, and procedures that ensure the asset management program is sustainable and continually improves over time.
2. Life-cycle modeling development
•    This service involves establishing a life-cycle modeling tool. 
•    The goal is development of a planning tool to model the life cycles of various asset types and funding scenarios. 
•    The solution should be designed in a way to ultimately be maintained and utilized by the town asset management professionals and staff internally.
o    Asset data factors may include replacement costs, condition, life-expectancy, age, critically, repair history, budget scenarios, planned treatments and projects. 
o    The solution may be one that your firm can implement in-house using your own tools and capabilities, or one where you can assist the town with the selection and implementation of a third-party software solution.
3. Implementation of high-priority items
•    From gap analysis the town would like to begin the practical application of the most critical improvements to ensure the asset management system is functional and starts delivering results quickly.
4. Comprehensive reporting and preventative maintenance
•    Comprehensive reporting: develop a robust reporting system that can merge data from multiple sources (systems, databases, etc.) to create a unified view of the organization's asset landscape. 
•    The goal is to provide the management team with non-proprietary software that gives user-friendly access to complete and up-to-date information for data driven decision-making. 
•    Preventative maintenance: the firm will assess the maintenance and operational needs of different asset types, including comparing industry standards for maintenance schedules and inspection practices with the organization’s current processes. 
•    Recommend preventative maintenance schedules that will be implemented into our city works software that balances industry standards with town resource availability to ensure assets are properly maintained, reducing downtime and extending asset life. 
•    Staffing requirements for effective maintenance will be evaluated.

- Questions/Inquires Deadline: August 29, 2025