Bus Bench Replacement Advertising and Maintenance Program Services

The vendor is required to provide bus bench replacement advertising and maintenance program services solution for the bus bench program, bearing all costs associated with the design, permitting, manufacturing, installation, maintenance, repair, replacement, advertising management, and associated reporting for the bus benches.
- Bus bench supply and installation
1. Design and specifications:
•    Designs as part of their proposal, including high-resolution color photographs, scaled drawings with precise dimensions, material specifications (including finishes and coatings), and mounting details for all proposed bus benches. 
•    Designs should clearly differentiate between models intended for advertising and non-advertising locations. 
•    Benches must be aesthetically pleasing, durable, and designed for longevity in the state climate. 
•    Materials must be high-quality, vandal-resistant, and graffiti-resistant. 
•    Materials and finishes should provide protection against UV degradation, color fading, and discoloration from approved cleaning products. 
•    Specify proposed cleaning products and chemicals. 
•    Bench design must incorporate features to discourage loitering, reclining, or sleeping (e.g., individual seating segments, central armrests and dividers). 
•    All hardware (fasteners, bolts, etc.) shall be tamper-proof, vandal-resistant, corrosion-resistant (e.g., stainless steel), and concealed where possible.
•    The city reserves the absolute right to approve or reject any proposed bench design, materials, or color. 
•    Final selection must be approved in writing by the city prior to any manufacturing or installation. proposers should indicate if standard designs can accommodate city branding (e.g., logo placement). 
•    Proposers are encouraged to offer options, potentially including benches utilizing sustainable or recycled materials, provided they meet durability and aesthetic requirements.
2. Installation:
•    Implementation plan, including a timeline for the initial replacement and installation phase (e.g., number of benches per month), commencing after receiving a notice to proceed. 
•    The plan should minimize disruption to transit riders and the public. 
•    Installation methods require city approval. 
•    Benches must be securely surface-mounted to a concrete surface (either existing sidewalk or a new concrete pad installed by the contractor where necessary and approved) using approved anchoring hardware. 
•    installation must provide for leveling on sloped surfaces. 
•    Responsible for installing pads if required for stability or act compliance, subject to city row permits and approval. 
•    Coordinate with utility companies ("call sunshine 811") prior to any excavation for pads and ensure installations do not obstruct access to utility infrastructure. 
•    All installation work and completed sites are subject to inspection and final acceptance by the city. 
•    Must be corrected promptly at contractor's expense.
3. Removal of existing benches:
•    Responsible for the careful removal and legal disposal of all existing benches being replaced under this program. 
•    Benches deemed by the city to be in salvageable condition may be required to be delivered to a designated city facility. 
•    Disposal is the contractor's responsibility, potentially requiring city approval of the disposal method and site. 
•    The site must be restored upon removal of old benches (e.g., patching anchor holes).
- Bus bench and site maintenance
1. Maintain all installed benches and the immediate surrounding site area in a first-class condition: 
•    Clean, safe, structurally sound, and aesthetically pleasing, at the contractor's sole expense throughout the contract term. 
2. Routine maintenance and inspection: 
•    Proposer shall submit a detailed maintenance plan outlining scheduled inspection, cleaning, and preventative maintenance frequencies and procedures. 
•    Benches shall be inspected for structural integrity, safety, and cleanliness on a regular schedule (e.g., weekly or bi-weekly). 
•    Benches shall be thoroughly cleaned and polished on a regular schedule (e.g., monthly or quarterly) and spot-cleaned as needed during inspections. 
3. Repairs: 
•    Damaged, broken, or unsafe benches must be repaired or secured and removed promptly upon discovery or notification. 
•    Minor repairs should be completed within [specify timeframe, e.g., 3 working days]. 
•    Benches posing an immediate safety hazard must be made safe or removed within 24 hours of notification. 
•    If parts are backordered, contractor must notify the city with an estimated completion date. 
•    Responsible for all repair costs, including those due to vandalism, accidents, or acts of God. 
•    Definition of "chronic vandalism" allowing for permanent removal must be proposed and agreed upon. 
•    Must maintain an inventory of common replacement parts to facilitate timely repairs. 
•    The city reserves the right to inspect benches and issue directives for repair or replacement of any bench deemed unsafe, unstable, excessively worn, or not meeting aesthetic standards. replacement benches must match the approved design unless otherwise approved. 
4. Graffiti removal: 
•    Graffiti must be removed from benches within [specify timeframe, e.g., 48 or 72 hours] of discovery or notification from the city. 
•    Must use methods and products that do not damage the bench finish. 
5. Site maintenance: 
•    The area within a defined radius (e.g., 10 or 20 feet) around each bench must be kept free of litter, debris, weeds, and overgrown grass at all times. 
•    This includes daily litter pickup from the ground around the bench and regular landscape maintenance (mowing, trimming, weeding) as needed to maintain a neat appearance.
- Advertising program management
1. Advertising sales and revenue:
•    Responsible for all advertising sales, marketing, billing, and collection activities.
2. Advertising content approval and restrictions:
•    All proposed advertising copy, images, and designs must be submitted to the designated city representative for review and written approval prior to installation. 
•    The city reserves the sole right to reject any advertising deemed inappropriate, offensive, or not in the best interest of the city; this decision is final. 
•    Approval shall not be unreasonably withheld for standard commercial advertising compliant with restrictions. 
•    Prohibited advertising categories include, but are not limited to: tobacco products, alcoholic beverages, cannabis products, firearms, political campaigns or issue advocacy, adult entertainment products and services, gambling (beyond state lottery), and any content that is obscene, pornographic, libelous, promotes illegal activity, or is otherwise deemed inappropriate by the city. 
•    Advertising content must not mimic traffic signs or signals, use words like "stop," "danger," "look," or other characters and symbols likely to interfere with, mislead, or distract traffic. 
•    Advertising shall only be placed within the specifically designed and approved advertising panel and area of the bench. 
•    Advertising displays shall not be backlit and shall not exceed height restrictions relative to the ground if applicable.
3. Non-advertising benches:
•    The city has the right to designate specific locations (e.g., benches adjacent to residential areas, parks, schools, or government buildings) as non-advertising zones. 
•    Install non-advertising bench models at these locations at no cost to the city. 
•    The number and location of advertising vs. non-advertising benches shall be mutually agreed upon and subject to final city approval.
4. Public service advertising (PSA):
•    Make available, upon city request, up to [specify percentage, e.g., ten percent (10%)] of the total advertising bench faces for city-sponsored public service announcements or event promotions. 
•    Placement timing and duration subject to availability and mutual agreement. 
•    The city shall typically be responsible for the cost of PSA graphic design, production, and delivery to the contractor. 
•    No revenue share and fee shall apply to benches displaying approved PSAs.
5. Ad installation and removal:
•    Responsible for the professional installation, maintenance (e.g., ensuring ads are clean and undamaged), and timely removal of advertising displays upon contract expiration. 
•    Contractor is liable for any damage to the bench caused during ad installation or removal.
- Reporting and communication
1. Operational reports:
•    Inventory list of all installed benches with locations and status (advertising, non-advertising and PSA). 
•    Inspections performed. 
•    Log of all maintenance activities (cleaning, repairs, graffiti removal), including date reported, date completed, and nature of work. 
•    Report on any benches removed or awaiting repair beyond the standard timeframe. 
•    Summary of site maintenance activities (litter removal, landscape maintenance).
2. Financial reports: 
•    Monthly or quarterly financial reports (concurrent with payments) to the city finance department and transit department (in a city-approved format).
•    Name of each advertiser. 
•    Advertising contract term (start/end dates) for each ad displayed during the period. 
•    Gross revenue generated per advertising face and bench for the period. 
•    Clear calculation of the payment due to the city based on the agreed compensation structure.
3. Record keeping: 
•    Maintain complete, accurate, and auditable records pertaining to all aspects of the program (installation, maintenance, advertising contracts, revenue) for the duration of the contract plus a specified period afterward. 
•    The city reserves the right to audit these records upon reasonable notice.

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: September 26, 2025