Entertainment Marketing and Booking Specialist Services

The Vendor is required to provide for the entertainment marketing and booking specialist for the pacific amphitheatre at the office fair and event center.
- Immediately complete the GenAI Reporting and Factsheet (STD 1000) to notify the State of any new or previously unreported GenAI technology.
- At the direction of the state, contractor shall discontinue the use of any new or previously undisclosed GenAI technology that materially impacts functionality, risk or contract performance, until use of such GenAI technology has been approved by the state.
- Failure to disclose GenAI use to the state and submit the GenAI reporting and factsheet (STD 1000) may be considered a breach of the contract by the state at its sole discretion and the state may consider such failure to disclose GenAI and/or failure to submit the GenAI reporting and factsheet (STD 1000) as grounds for the immediate termination of the contract.
- Sound Duration Limits:
•    No more than 30 minutes/hour at 55 dB (A).
•    No more than 15 minutes/hour at 60 dB (A).
•    No more than 5 minutes/hour at 65 dB (A).
•    No more than 1 minute/hour at 70 dB (A).
•    No exceedance of 75 dB (A) at any time.
- Talent Buying
•    Establish and maintain relationships with talent agents, artists, and representatives on behalf of the pacific amphitheatre.
•    Remain current with entertainment industry trends and touring patterns.
•    Stay current on developing artists and advise on the performance targets that could be beneficial to the county fair / pacific amphitheatre.
•    Maintain a deep understanding of the county and county fair demographics to guide entertainment selection.
•    Provide the entertainment director with talent research, availability, marketing data, and booking recommendations.
•    Develop performance profit and loss estimates.
•    Create performance offers informed by financial analysis, booking history, and direction from the entertainment director.
•    Serve as the primary negotiator for all talent deals, securing the best possible terms and preparing detailed deal memos and contracts.
•    Secure financially and strategically beneficial performance deals for the county fair & event center.
•    Supply key event details to entertainment, box office, and production teams for scheduling, on-sale setup, and advancing.
•    The very busy time leading up to the concert season is approximately the same time that offers must be submitted for the following year. 
•    The successful bidder must be prepared with adequate staffing to facilitate these processes efficiently and concurrently. 
•    Inability to do one task but not the other is unacceptable.
•    Maintain an up-to-date booking calendar accessible to key district stakeholders.
•    Coordinate with artist representatives on all aspects of performance logistics including marketing, production, and box office needs.
•    Problem-solve proactively and exercise sound judgment when evaluating options and resolving issues.
•    Participate in regular meetings and conference calls to ensure strategic alignment across booking and marketing efforts.
•    Provide booking and marketing support for other county fair venues (e.g., the hangar, action sports arena) as needed, at no additional cost to the district. 
- Event Marketing
•    Work with the entertainment director to set and manage marketing budgets.
•    Develop creative, innovative strategies to drive ticket sales and audience engagement.
•    Demonstrate strong knowledge of the state live music market, especially county.
•    Research talent performance history and market data to support effective marketing plans.
•    Design and oversee comprehensive marketing and promotion strategies for all pacific amphitheatre events.
•    Stay current on marketing trends and advise on the optimal allocation of marketing resources.
•    Manage advertising content, approval processes, and placement schedules.
•    Collaborate with the district’s creative services team to produce compelling marketing materials.
•    Coordinate closely with the district marketing team to integrate pacific amphitheatre promotions with the county fair brand.
•    Collaborate with the district’s director of communications for all social media outreach.
•    The very busy time leading up to the concert season is approximately the same time that offers must be submitted for the following year. 
•    The successful bidder must be prepared with adequate staffing to facilitate these processes efficiently and concurrently. 
•    Inability to do one task but not the other is unacceptable.
•    Work with the district’s sales and sponsorship teams to incorporate sponsor messaging in marketing materials as appropriate.
•    Develop and manage all marketing vendor contracts.
•    Place and manage advertising buys across media channels.
•    Execute direct marketing campaigns and targeted promotions to maximize ticket sales.
•    Develop promotional partnerships with radio, online, print, and TV outlets in a cost-effective manner.
•    Leverage promotional support from the ticketing provider’s marketing team.
•    Coordinate closely with artist teams on marketing deliverables and deadlines.
•    Analyze ticket sales daily and adjust marketing tactics as needed.
•    Provide a comprehensive season-end marketing report and analysis.
•    Offer marketing and booking support for other county fair venues at no additional cost.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: September 30, 2025