Video Shoot and Production Services

The vendor required to provide video shoot and production to complete a 20minute documentary and associated promotional assets.
- Primary video production
•    Filmed in 4k resolution using professional-grade equipment:
o    Provide a minimum of two cameras to ensure high‑quality video production.
•    Inclusion of licensed music, graphics, lower thirds, and archival material as supplied
•    Interviews with residents, business owners, historians, and community groups
•    On-location b-roll across hamlets, villages, and rural areas of the municipality
•    Incorporation of drone footage captured by an experienced and certified operator (to be included as part of the vendor’s production)
•    Full professional editing, color grading, sound mixing, and mastering
- Short video cutdowns
•    Eight short promotional videos (30-60 seconds each) suitable for social media channels with themes to be determined at a later date (in the preliminary meetings).
•    Requirements include:
o    Optimized versions for Instagram, Facebook, and YouTube
o    Inclusion of closed captions, branding, and title treatments
o    Use of footage consistent with the tone and messaging of the main documentary
•    Five teaser clips/gifs (3-6 seconds each) suitable for social media channels with themes to be determined at a later date (in the preliminary meetings). 
•    Requirements include:
o    Optimized versions for Instagram, Facebook, and YouTube
- Webpage content package
•    At least 30 professionally edited photographs captured during production, showcasing:
o    Hamlets, villages, and rural landscapes
o    Interview subjects (with permission)
o    Behind‑the‑scenes or atmospheric shots for web use
o    Key locations highlighted within the documentary
•    Web‑ready video clips (10–20 seconds each) derived from project footage, intended for background banners, embedded clips, or standalone promotional use.
•    All assets must be:
o    Delivered in high‑resolution and 4k video formats
o    Color‑corrected and optimized for digital display
o    Cleared for unlimited municipal use, including web, social media, and promotional materials
•    A simple asset index listing each photo and clip with location details
- Accessible formats
•    Closed captions compliant with AODA standards
•    Audio description track for the full documentary
•    Transcript of all spoken content
- Final file delivery
•    Master 4k files for all videos
•    Compressed web-ready versions
•    Project files and raw footage if requested by the municipality
•    All photo and video collected will be the copyright and property of city
•    Provide a photo release form that the vendor must have all subjects complete and submit to the municipality, matched to the index.