Encore Event Decoration Services

The Vendor is required to provide plan must reflect a formal black-tie event and incorporate design features that are distinctive, upscale, and purposefully curated, drawing inspiration from deep blue velvets, high-quality gold accents, and premium white florals.
- Requirement:
1. Design and planning
•    Develop a detailed, cohesive décor concept aligned with event theme
•    Provide visual materials (renderings, mood boards, or slide decks)
•    Submit a full inventory of décor items and layout plan
•    Ensure floor-to-ceiling design and full guest journey integration
2. Supply and installation
•    Supply all décor elements including linens, furniture, pipe and drape, florals, and installations
•    Install décor across all event spaces: entry, staircase, upper landing, hallway, ballroom
•    Provide premium-quality materials (velvet drape preferred)
•    Execute full setup, on-site adjustments, and strike
3. Event execution
•    Provide on-site management and staffing
•    Coordinate logistics, transportation, and handling
•    Ensure seamless integration with other vendors
4. Project management
•    Attend all required meetings (kickoff, monthly, coordination, final walkthrough)
•    Maintain project schedule and provide updates
•    Develop and maintain a risk register
•    Provide clear communication and documentation (agendas, minutes)
5. Subcontractors
•    Setup: November 6, 2026
•    Completion of décor: November 7, 2026 (by 2:00 pm)
•    Strike: November 8, 2026 (starting 2:00 am, completed by 12pm).