Public Engagement Services

The Vendor is required to provide facilitation services include preparing and delivering public engagement session open houses.
- Requirement:
• Preparing for and delivering public engagement on the plan;
• Preparing advertisements for public engagement activities;
• Reviewing and printing open house materials (e g., posters, slide decks, handouts):
• Facilitating five open house sessions - two in city one in each of mayo, old crow, and Whitehorse.
• Open houses will be in-person but may use virtual platforms or other communication tools to allow event participants to engage from remote locations;
• Helping tailor engagement activities to specified target audiences;
• Leading and facilitating group discussions as required;
• Recording event minutes and notes to capture discussions;
• Participating in a debrief of each open house session with YG and TH to ensure the notes accurately reflect the feedback received and any further observations
• Preparing deliverables reflecting participant input (such as event results report); and
• Providing overall project coordination support to SLC as requested.
• Collect written submissions on the plan and thematically collate feedback received.
• Prepare "what we heard" summary report thematically presenting feedback, views and information received from open houses, survey and written submissions.