Videography Services

The Vendor is required to provide videography services for the full production cycle of the documentary, from pre-production planning through to final delivery of all outputs.
- Pre-production
• Developing creative treatment, documentary outline or preliminary script, and storyboard outlining the proposed narrative, interview approach, visual style, and key scenes for review and approval by institute and logistics.
• Preparing a detailed shot list and interview guide in consultation with institute and logistics.
• Liaising with interviewees identified by institute to coordinate interview schedules and filming locations.
• Managing all project coordination and implementation to ensure delivery within the agreed scope, timeline, and budget.
• Submitting a final production schedule, including filming dates and post-production milestones, for institute approval at least two weeks before filming begins.
- Production
• Obtaining all required filming permits, permissions, and interviewee consent forms, with support from institute and logistics in facilitating access to relevant institutions, stakeholders, and locations where necessary.
• Obtaining informed consent from all interview participants prior to filming and ensuring that filming is conducted in a respectful, ethical, and culturally appropriate manner.
• Capturing aerial (drone) footage, where approved and legally permitted.
• Conducting interviews, b-roll filming, and location shoots in accordance with the approved production plan.
• Ensuring high production quality through the use of professional-grade cameras, audio equipment, lighting, and other production equipment appropriate to each filming location.
• Managing the production crew and all on-site filming logistics.
• Keeping institute informed of any changes to the filming schedule or access issues.
• Conducting interviews in other local languages, where appropriate, and ensuring material is captured for subsequent translation and subtitling.
• Maintaining secure backups of all raw footage and project files throughout the production period.
- Post-production
• Completing professional editing, color correction and grading, sound mixing, and audio mastering.
• Producing professional motion graphics, title cards, maps, and simple animations where appropriate to support storytelling.
• Delivering a rough cut to institute and logistics within the agreed timeline for review.
• Incorporating up to two rounds of consolidated feedback from institute and logistics.
• Providing English subtitles for all Non-English-language content and separate caption (SRT) files for digital distribution.
• Ensuring that all music, archival footage, graphics, and other third-party content are appropriately licensed and cleared for institute intended distribution channels.
• Producing the final documentary in accordance with the agreed technical specifications.