The vendor is required to provide printing ballots for absentee voting for the registration and elections department.
a. Image cast ballot artwork source files
• Dominion’s democracy suite election management system creates pdf artwork files. ballot artwork files are created as complete ballot images, without trim lines or crop marks, and are designed to directly print on digital 4-colour sheet-fed xerographic or other electrophotographic printers (most b-sized laser printers).
• Ballot artwork is generated in industry-standard pdf format, pdf/x-1a:2001 (pdf version 1.3) and CMYK color space.
• Ballot artwork files are full-sized press-ready ballots containing all required ballot elements and the unique ballot id barcode that distinguishes each ballot style.
• All fonts used in the ballot artwork are embedded in the pdf files.
• Each file contains one or two ballot images
• Ballot artwork files are digitally signed (x.509) and tied to the election project files produced by the democracy suite election management system to allow for authentication and revision control.
• Ballots may be printed on the front and the back.
• Pre-press imposition of image cast ballot artwork to add crop or alignment marks, jurisdictionally mandated background screens, stub artwork, or other printing, might be required.
b. Ballot stubs – perforations, numbering, and padding
• The vendor shall be responsible for all aspects of ballot printing and manufacturing and must ensure that the ballots produced meet all dominion and county specifications at the time of tabulation.
• Inches in the stub is 1 inch
• No padding. however, pricing sheet item no. 1, 2, & 4 are pre-fold.
c. Ballot identification text
• The precinct number and district combo number and serial numbers shall be printed on the ballot stub for the precinct and absentee ballots according to the precinct.
• When necessary, serial number will be preceded by a party code (d=democrat, r=republican, n=nonpartisan, s=special).
• The serial numbers for each precinct ballot and absentee ballot precinct will be provided with the ballot layout files.
• The precinct number and district combo number shall be printed on the precinct ballots and absentee ballots.
d. Stitching (stapling), shrink wrap and boxing
• Absentee ballots and provisional ballot pads shall be shrink-wrapped by political party and by precinct.
e. Test ballots
• Provide one (1) blank ballot for each version of each card style (in other words, for each precinct that contains that card style).
• At least fifty (50) randomly selected additional test ballots (without serial numbers) shall be provided by the vendor to use for testing purposes, at no additional cost to county.
• Test ballots shall be a sample of each run of the press, on the same type of paper, and identical in every way to the “real” ballots, except no serial numbers and no stitching.
• The test ballots shall not contain the word “test” printed on the ballot face.
• Test ballots shall be boxed separately from any other ballots and clearly labeled “test”
• Pre-marked logic and accuracy test decks shall be provided
f. Sample ballots:
• Sample ballot specifications are 11 or 14 inches; yellow paper, black ink with watermarked “sample”
- Contract Period/Term: 2 years
- Questions/Inquires Deadline: May 05, 2025