The vendor is required to provide the printing materials needed, having the capacity to perform the work and will be a valued partner in our research survey printing activities.
- Provide custom printing services (e.g., high-quality photocopying, offset printing, folding, high-speed addressing of envelopes, automated stuffing of survey materials and monetary incentives).
- Provide pre-press design services, if needed.
- The firm shall demonstrate proficiency with high-volume (for example, 36,000 - 72,000 pieces), custom, multi-phasic and mail-merged projects
 - The firm shall support a flexible, positive and productive research and partner working relationship going beyond production and delivery of materials.
- The firm must describe capabilities for high-volume, high-quality folding, insertion, sealing, and postage stamping services.
- Its capabilities and costs (if any) for hosting SERL staff onsite at their facility for SERL staff to do manual insertion and quality control of the materials.
- The mailings will include large amounts of cash (up to $25,000) of cash.
- The firm must download this data and use this data to complete each mailing.
- The firm must have the capacity to efficiently and correctly update each sampling from each mailing.
- The firm must communicate the amount of preparation and production time they will need for each mailing.
- Mailing materials will be provided by SERL.
- Requirements:
• Provide three references for current or prior work.
• Describe your quality control processes.
• Data security policies and procedures for handling large address dataset and mail-merged files:
o Discuss your processes as they relate to the receipt, transmission, storage, and destruction of this data.
• Contingency plans to avoid, or mitigate, potential work disruptions:
o Staffing plans, job automation, etc.
o Any past experience with research-related mailings, especially surveys or projects with multiple phases or multiple follow-up mailings with postcards, survey booklets, and letters
o Complete pricing matrix
• Describe your processes and/or suggestions for any and all components of these scenarios:
o Printing
o Folding
o Inserting and stuffing
o Sealing
o Stamping
o Mailing
• Stationery requirements:
o Describe capabilities or limitations for working with various commonly-used stationeries.
o Describe capabilities or limitations for working with various commonly-used envelope types.
• Other related services:
o Please describe any other related services you can offer that may be of interest to SERL.
• Cash handling requirement:
o Ability and procedures around storing, handling and managing large amounts of cash.
• Communication plan with clients:
o Communicate with clients on reaching project milestones, confirming receipts of data and files.
- Contract Period/Term: 2 years
- Questions/Inquires Deadline: April 23, 2025