The vendor is required to provide printing and mailing services for the public department.
- furnish, including, but not limited to, all labor, materials and equipment necessary for the printing, sorting, stuffing, postage and mailing of the "notice to property owner" to homestead residents.
- Services for the 14,526 letters:
- Proofs must be approved by the city prior to printing.
• Prepare notice to property owner:
1. Complete the customer information in the letter; customer information will be provided.
2. The notice shall be printed on high-quality, white, 60 lb. paper.
3. The document must be in a letter-size format (8.5" x 11").
4. The vendor shall conduct a final review of all materials before mailing to ensure accuracy and completeness.
• Production and approval timeline:
1. Proof of notices by: May 2, 2025.
2. The notices must be printed and mailed no later than May 7, 2025.
• Mailing services:
1. All printed notices must be folded and inserted into 24 lb. #10 window envelopes.
2. Mail notices to 14,526 property owners.
3. Provide bulk mailing services in compliance with states postal service regulations.
4. The vendor shall ensure delivery to the correct addresses using the most up-to-date mailing lists available from the city.
5. The vendor shall provide proof of mailing for all notices sent.
- Contract Period/Term: 1 year