The Vendor is required to provide daily first class presort mail services, including automated barcode processing, for letter-sized metered mail.
- Presort and barcode processing
• Qualify mail under the state postal automation presort program.
• Apply delivery point barcodes according to current state postal standards.
• Verify accuracy of zip codes and mailing addresses using state postal -certified address validation software.
• Prepare and bundle mail according to state postal regulations to ensure maximum discount eligibility.
- Same-day delivery to state postal
• Transport mail to the state postal general mail facility and ensure entry on the date of metering.
• Notify the county immediately if mail cannot be delivered on the same day and coordinate alternative delivery solutions.
- Security & confidentiality requirements
• Vendor must maintain strict security protocols during transport and processing.
• Not retain, store, or access address or content information beyond what is necessary for processing.
• Be bonded and insured for handling sensitive documents and mail.
• Comply with the county’s information security standards, including any future updates.
• Implement and maintain a disaster recovery and contingency plan for mail processing interruptions.
• On-time daily pickups and state postal drop-offs.
• 99.5% mail accuracy and barcode application rate.
• Zero tolerance for data breaches or unauthorized mail access.
• Monthly performance review meetings may be requested.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: May 2, 2025