The vendor is required to provide a career services management platform that will enable the career center and its partners to maximize effort by incorporating institution/administration, student/alumni, employer, and faculty for facilitating, monitoring, and reporting of various recruiting activities and reports.
- The system should improve coordination and collaboration among the career center and its partners by storing and monitoring all data and requests submitted through the system, allowing data to be sent by any partner, but allow for it to be accessed by any partner with appropriate authorization, so that authorized users may be able to review or approve any requests submitted through the system.
- The system will act as a platform in order to manage the activities of the career center and the various categories of users.
- Platform/system should support:
• Provide applicable certifications such as soc2 documentation
• Be secure and meet all local, state, and federal data security standards
• Provide PCI compliant credit card processing
• Integrate with agency campus commerce/QUIKPAY for credit card payment of fees as appropriate
• Provide a statement that you company is PCI-DSS compliant
• Provide a statement stating whether your company is compliant with acts and red flag regulation requirements
• Provide product interfaces that are compliant with WCAG 2.0 AA
• Support single sign-on (CAS, shibboleth, or SAML).
- Product features
• Manager, student/alumni, employer, and faculty interfaces that allow access to shared information (e.g., job postings/applications, interviews, evaluations).
• Capability to upload documents in multiple formats including but not limited to excel (.xlsx, .xls), word (.docx, .rtf), pdf, text, csv formats, or API support.
• Flexibility for partners to upload and monitor multiple reports regarding data or compliance.
- Manager interface:
• Data management of employer information, contacts, and activities (e.g. recruiting, hiring) including the capability to accommodate non-state company data information (e.g. country, international phone numbers, and mailing information).
• Data management of student information and activities (e.g. applications, interviews, experiential learning assignments).
• Communication capabilities, including email, to different categories/configurations of system users (e.g. students, employers) and targeted audiences (e.g., eligible students based on selection criteria, active experiential learning students, or employers).
• Verification of valid employers and job postings, and ability to reject employers and postings deemed fraudulent.
• Assignment of user rights for multiple tiers within user categories.
• Responsibility assignments to different categories/configurations of system users, including both employer organizations and individual contacts within those organizations.
• On-campus recruiting activity management.
• Career fair management.
• Event advertising, registration, and management.
• Systems usage analytics.
• Robust reporting capabilities that include custom reports and data visualization.
• Most, if not all, reports should be viewable on screen with options for download in excel, pdf, csv, word, or API access.
• The system should have the ability to create custom fields by select users and system administrators.
• The bidder should explain in detail the reporting function of the system.
• The bidder should explain in detail additional modules and the flexibility and ease with which the career center can integrate modules as needed.
• Any additional cost for modules should be clearly articulated.
• Capability to isolate monitoring/reporting by multiple factors for individualized monitoring as well as aggregating and summarizing monitoring activities.
• Open API for on-demand data access and transfer.
• Use of single sign-on consistent with university standards.
• Ability to manage system high traffic periods and large user communities.
• User training/instructional support and materials
- Employer interface:
• Easy, intuitive, and attractive employer interface and navigation.
• Self-service job posting capabilities.
• Ability to schedule/organize on-campus recruiting activities.
• Career fair registration and logistics.
• Co-op work experience evaluation by the employer – easy access to evaluation forms specific to student academic discipline/group/course; ability to alert employers to form completion deadlines with partial completion/save feature.
• User-specific training/instructional support and materials.
- Additional features:
• Mobile and desktop versions.
• Machine learning based job recommendation engine.
• Embedded third party services – e.g. career shift, career eco, goinglobal
• Capability to conduct mock interviews.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: April 15, 2025