The vendor is required to provide a software that will help the institution to create an optimized schedule each semester with the goal of improved space utilization.
- This solution will support multiple campuses with many buildings.
- Requirements:
• The software has been in production for a minimum of five years and has been successfully adopted by institutions with similar profiles to weber state university.
• Two-way, synced integration with Ellucian banner.
• Supports our single-sign on (CAS/DUO).
- Preferred requirements
• Software takes into account departmental scheduling preferences while also optimizing the schedule for space utilization.
• The software will offer reporting on student demand to support the institution in offering a student-centered schedule.
• Software is user-friendly, web-based, and can integrate with google calendar
- Detailed discussion
a. Functionality.
• Demonstrate the two-way integration capabilities between the software and Ellucian banner and any additional integrations available like google calendar.
• Demonstrate how departments will input preferences.
• Demonstrate reporting capabilities.
• The onboarding and implementation process, and long-term customer service support for administrative users.
b. Service and maintenance
• Describe your warranty.
• Describe your customer service and how administrators can expect to receive help or training on the product when needed.
• Describe the implementation process, including an estimate of resources and time needed from weber state university, as well as types of access required.
• Describe your service level agreement.
• Provide details on how robust and flexible the APIs are.
c. Security, data privacy and accessibility
• Security and data privacy policies.
• Provide your actual written and fully executed policies
• Provide your most recent attestation of compliance with a data management standard.
• Provide a completed voluntary product accessibility template (VPAT)
• Provide a completed higher education community vendor assessment (HECVAT) or a security assessment equivalent. (SOC ii).
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: April 25, 2025