The vendor is required to provide that engagement software to manage and track public records requests submitted under the act.
- The ideal cloud-hosted solution will support every stage of the public records request process for the city while being user-friendly for both city employees and requesters.
- The city's current solution is challenging to use and has a poor user interface, does not integrate seamlessly with other software solutions used by city, and lacks a comprehensive data entry capability.
- Stakeholders are looking for a solution that can provide the following capabilities to save the city time and expenses throughout the act request process:
• A way to bookmark and post frequently requested records for easy access
• Front-end triaging of requests
• Ability to upload and attach large file sizes with limited restrictions
• Use of ai for quick linking and guiding, and general support to save team time throughout the process
• A user interface and portal which is easy to learn and use for both city employees and requesters
• Robust workflow to manage high number of requests seamlessly
• Compliance with criminal justice information services (CJIS) security policy, health insurance portability and accountability act (HIPAA), and payment card industry data security standards (PCI DSS).