The vendor is required to provide the services of qualified suppliers to contract with the district for audio and visual equipment and services, chair and staging rentals for graduation ceremonies and other districtwide special events throughout the year.
- These services may include, but are not limited to the following;
• Audio visual equipment and related services
• Chair rentals
• Choral risers
• Decorations
• Drapery and stage skirting
• Lighting
• Live streaming services
• Staging and ramp rentals
• Tables
1. Audio and visual
• All audio and visual equipment should be set up in advance and fully tested prior to the event.
• Vendor must have a technical support representative present for the duration of the event to correct any technical issues.
• Projectors and screens to accommodate presentations, videos, or slideshows.
• Generator rentals for power supply if not available on-site.
2. Chair rental
• All chairs should be delivered in clean, like new condition.
• All chairs should be the same color and style at each location, unless otherwise specified by gps employee.
• All chairs must have caps on ends to protect field and artificial turf.
3. Lighting
• Basic lighting packages, including up-lighting and stage lights.
• Lighting should be adjustable to create different moods/settings.
• All equipment must comply with safety standards and provide adequate support for energy needs.
4. Miscellaneous
• Decor items might include lighted numbers/ letters and shall be in proper working order.
• All bulbs should be the same style and color.
• Backdrops should be clean and free of wrinkles/stains
• Photobooth with props should be in clean, like new condition.
5. Staging rental
• Staging rentals shall include, but are not limited to; stairs, stage, draperies, backdrop, ramps, guardrails, etc.
• All staging must be installed according to manufacturer safety guidelines.
• Vendor is responsible to ensure staging delivery vehicles and other equipment does not damage sports fields or track.
6. Streaming services
• Event video production should include high quality equipment used by trained technical staff with the expertise to ensure a seamless broadcast.
• Vendor must provide a digital event with a live hosting platform for families to join during event.
• Services must include integration of prerecorded videos or photos.
• Technical support should be readily available during event.
• Recording of event should be available for viewing after event has ended.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: May 2, 2025