The vendor is required to provide payroll pay card program and an enhanced direct deposit enrollment platform.
- The goal is to phase out paper checks, increase direct deposit adoption, and provide employees with secure, efficient, and convenient electronic payment options.
- To reduce the cost and time associated with printing and reissuing paper checks for payroll.
- Optimize the payment process by eliminating paper checks and moving to all direct deposit and pay cards.
- Include for services:
• Provide a secure and user-friendly payroll pay card option for employees who opt out of direct deposit.
o Tasks:
a. Procure and implement the payroll pay card program.
b. Distribute pay cards to employees.
c. Provide comprehensive training on pay card usage.
d. Timeline: 10 weeks
• Reduce payroll processing costs.
o Tasks:
a. Eliminate paper check printing, distribution, and reconciliation.
b. Automate payroll disbursement processes.
c. Analyze cost savings and report on results.
d. Timeline: ongoing, with initial analysis at 12 weeks.
• Enhance employee satisfaction with payroll services.
o Tasks:
a. Provide faster and more convenient access to wages.
b. Offer flexible payment options.
c. Solicit and address employee feedback.
d. Timeline: ongoing, with initial survey at 14 weeks.
• Ensure compliance with all relevant federal, state, and local payroll regulations.
o Tasks:
a. Verify vendor compliance with relevant regulations.
b. Implement security measures to protect employee data.
c. Conduct regular audits of payroll processes.
d. Timeline: ongoing, with initial compliance review at 6 weeks.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: May 13, 2025