The Vendor is required to provide public assistance (pa) program, which provides financial aid to state and local governments, tribal nations, and certain non-profit organizations for disaster response, recovery, and mitigation efforts in state.
- The Contractor is a/an individual, for-profit corporation, non-profit corporation, special purpose corporation or association, partnership, joint venture, or limited liability Company.
- Applicant Support & Coordination
• Serve as a liaison between agency and PA applicants, and other identified stakeholders.
• Deploy within 24 hours to the agency, JFO, or field locations as required.
- The PA program supports communities in restoring public infrastructure, covering eligible emergency protective measures, and reimbursing for costs incurred during disaster recovery.
• Assist applicants in completing the request for public assistance (RPA) and other required documentation.
• Provide technical assistance in developing project worksheets, conducting damage assessments, and estimating costs.
• Support applicants during agency site inspections and field visits.
• Facilitate communication between applicants, agency, and state agencies to address concerns, clarify eligibility requirements, and resolve issues.
• Assist with the submission and tracking of appeals and Requests for Information (RFIs).
- Project Development & Documentation
• Support applicants in identifying and documenting eligible work under the pa program.
• Assist in preparing detailed project worksheets, ensuring proper documentation of damages, costs, and eligibility.
• Review and validate damage assessments and cost estimates based on agency cost codes and industry standards.
• Ensure compliance with federal, state, and local regulations, including environmental and historic preservation (EHP) requirements.
• Develop and maintain standardized templates, checklists, and guidelines to streamline the project development process.
- Grants management & financial oversight
• Assist in tracking and managing pa funding allocations, obligations, and reimbursements.
• Ensure applicants maintain accurate financial records and submit required reports to agency and agency.
• Support financial reconciliation, resolving discrepancies in project funding and expenditure documentation.
• Assist in preparing appeals for funding denials or reductions, ensuring proper justification and supporting documentation.
• Monitor and address potential compliance issues related to duplication of benefits, cost reasonableness, and improper payments.
• Ability to effectively navigate agency grants portal and EM grants.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: May 30, 2025