The vendor is required to provide for a new electronic research administration (ERA) system is to provide a single electronic solution for creation and submission of proposals, and for management of awards, sub awards, and a variety of contracts from receipt/setup through project close out, research compliance & oversight, tech transfer & commercialization, and fund management.
- The solution will allow electronic management of several processes, workflows, approvals, and reporting that are critical for the daily operations of the office.
- The new era system should also be capable of managing internal research projects, both funded and unfunded.
- The system will eliminate duplicate data entry by allowing automatic flow of data within its own modules and between other interfaced university systems, thus eliminating the need to maintain manual processes.
- Funding for research and other sponsored projects (including curriculum development, equipment acquisition, service, etc.) at the university comes from various sources: federal agencies, foundations, industry, state agencies, and private sources, among others.
- This web application is used specifically to simplify the creation, review, approval, and electronic submission of grant proposals, as well as reporting on proposal activity.
- Data integration
• export all data out of ORA & ORI systems.
• Interface with PeopleSoft financials (SOARFIN) to load applicable proposal information.
• automated nightly to update system from PeopleSoft HR (SOARHR) with employee salary, job titles, and department ids.
• Integration with ERP (PeopleSoft soon to be banner, workday, oracle or other) for GL, employee & salary data.
• It is understood that when integration with PeopleSoft is mentioned, it will be for it and the future cloud-based ERP replacement within the next 5 years (banner, workday, oracle, or other).
- Provide a system with dashboards and a hub for all files and source documents, including central management of pre-award documents for review and access to all documents for audit function.
- This system will enable tracking of historical data, as well as enable future funding projections.
- The system-to-system proposal submission will have robust error and warning notifications, inclusion of all required proposal certifications, as well as submission tracking.
- Contract Period/Term: 5 years