The vendor is required to provide specialized software for the operation of the school nutrition program for back of the house services to include meal planning, nutritional analysis, point of sale operations, production records, and online interactive menus.
- All modules must be 100% browser based and work with the chrome web browser.
- Provide all of the following cloud-based modules: menu planning (including recipes, ingredients, etc.),
Online menus, and nutritional analysis, and production records.
- Entire solution must be 100% cloud-based and hosted by vendor in a secured datacenter.
- Entire solution must be available from any browser with access to the internet.
- CPU, ram, storage and bandwidth must be scalable to accommodate increased data transfer rates for the solution.
- Solution must provide a centralized database dedicated to only the district.
- Service level agreement (SLA) must provide guaranteed uptime of solution of at least 99% or higher.
- Vendor must conduct regular third-party security audits to ensure the security of their cloud based infrastructure.
- All system modules must use and reference the same integrated database with real time updating between modules.
- No duplicate data entry. Items created in one place must be available for use throughout the system including: online menus, menu planning, and production records.
- Provide granular security permissions that can be set per user or by user group.
- Built in exports for excel, csv, word, text and pdf.
- Must provide a log or tracking of cloud based backups.
- Must have the capability to easily create and access database backups.
- Agency approved nutrient standard menu planning.
- Food based component menu planning.
- Inventory/commodity/ingredient management.
- HACCP, allergens in the ingredients, and target temperature support.
- Display costing per serving, cost per plate, and food cost percentage.
- Calendar menu can be printed and exported to other programs to allow for enhancement with graphic and additional notes.
- Allow export of menu into web-display to allow for enhancement such as allergen codes & nutrition information.
- Scale menu forecast based on entering overall meal count forecast.
- Distinguish between reimbursable meal forecast, adult, pre-k, and a la carte forecast for nutritional analysis.
- Analyze actual nutrition data after production record is complete.
- Allow user to view actual nutrient analysis based on amounts entered from production records. Support unlimited nutrition categories.
- District can determine and set up categories based on needs - such as entrée, vegetable, fruit, etc.
- Catalogue of recipes are provided along with the ability to edit or enhance provided recipes.
- Each recipe is automatically an item.
- Each inventory offers the option to multiple unit definitions, food component, and links to nutrition data.
- Recipes support multiple serving units.
- Each recipe allows for multiple serving unit descriptions, food component definitions, and links to an ingredient and/or finished goods nutrition data.
- Every recipe is automatically a finished product upon production and can be ordered, received, counted, and wasted/spoiled.
- Allow district users to add nutrition received from manufacturer specifications and labels.
- Ability to print detailed menu formatted reports showing each menu items nutrient contents, i.e. carbohydrates, fat, calories, etc. not just total nutrients for the day.
- Meal pattern contribution worksheet.
- Ability to scan and attach documents such as nutrition facts and photos to recipes; ability to sort recipes into customizable categories.
- Must provide the ability to create and track an unlimited number of HACCP control measures.
- Ability to customize the way a recipe appears on menus and menu board without changing the database name of that item.
- Ability to add ingredient to each step of a recipe.
- Must include a text box to add notes to a recipe.
- Ability to print recipe that automatically scale to a user entered yield.
- Ability to print recipes to scale to include the smallest prepared quantity.
- Recipe must automatically display the allergen information entered on its ingredients. Ex: if a bread ingredient contains wheat, the recipe should automatically display a wheat allergen based on that bread ingredient.
- A recipe's nutrients must automatically calculate based on the ingredients added to that recipe.
- Ability to track multiple serving sizes on each recipe; system should automatically recalculate nutrients based on the weight or volume of that serving size.
- System must automatically convert measurements seamlessly between multiple measurements (pounds to ounces) and back and forth between metric and standard measuring systems (grams to ounces).
- Ability to handle recipes entered at any scale. Ex: system can support a recipe for 100 sandwiches or a recipe for 1 sandwich.
- Ability to create, build and customize shopping list.
- Online menus
• Online menus must be accessible without a login.
• Ability to embed the online menu on a 3rd party website.
• Online menu should include all nutritional information, allergens and recipe pictures uploaded during menu planning; must not require information to be re-entered.
• Online menu should be interactive to calculate carbs, calories and filter out allergens.
• Online menus must automatically reflect any changes make to items, ingredients or recipes.
• On hover, menus must display the picture of each item.
• Online menu must be filterable by allergens.
• Online menu application for apple/android preferable. - Food production
• System must by agency approved software for menu planning and nutritional analysis.
• Ability to create and track multiple nutrient standards.
• Ability to copy menu plans.
• Provide a month calendar view of menu plans that show day by day compliance and week by week compliance on the same screen.
• Provide a daily worksheet that analyzes the offered menu and ability to print within certain date ranges.
• Ability to duplicate ingredients and recipes and ability to make changes to those; activate and deactivate ingredients and recipes.
- Provide daily and weekly reports including but not limited to: nutrient analysis, completed production records, recipes, ingredients, menus, administration review required reports and data.
- Contract Period/Term: 1 year