The Vendor is required to provide to serve as the technical partners to implement UKG pro as its enterprise payroll and human capital management (HCM) system, which will modernize financial and HR operations and enhance its workforce management capabilities.
- The same system houses demographic data, performs accrual calculations, and stores balances. 
- However, other human resources information systems (HRIS) and digital human capital management (HCM) processes are not in place.
- The project includes the replacement of legacy system, configuration, customization, integration, testing, training, and go-live support for the following UKG pro modules: 'pay & people center', 'talent acquisition', 'performance & coaching', 'learning', 'HRSD (document manager and people assist)'.
- The relevant payroll functionalities have been designed and built to work with current-state agency and tele staff but with future-state agency and all other integrations (to bank, financials software, agency, etc.) in mind. 
- Payroll runs have been demonstrated to the satisfaction of the payroll department with real data (demographics, timekeeping, and pay data) used in the process.
- The payroll department has been trained sufficiently to be able to run standard payrolls, make corrections, cut separate checks, run reports, etc. 
- The people center module has been successfully filled with all relevant demographic data to be imported from the as400 and is ready to serve as the system of record for demographic data at the start of 2026.
- The HR department has been trained sufficiently to be able to manage positions and employee data through the entire life-cycle of the employee.
- Payroll and HR departments have defined responsibilities and necessary permissions to perform those responsibilities. 
- Documentation of system configuration has been co-designed (in terms of structure and content) with city technical resources who will be responsible for maintaining the system and those technical resources have been trained how to reconfigure as necessary.
- External systems (bank, financials software, agency, etc.) have successfully received required information from agency via integrations that have been designed with city internal technical resources and/or vendors.  
- Communicate, plan, and deliver using an agile methodology; we want to use sprint cycles, backlog refinement, and demonstrations to continually align on requirements, solution design, and rollout strategy.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: June 18, 2025