The vendor is required to provide temporary warehouse worker services for include:
a. Pick up records from state offices
• Accompany state records center staff to state offices or storage locations to pick up boxes of records.
• Compare boxes to arm-5 list before hand-trucking the boxes into the SRC van.
b. Bring in records into SRC
• If SRC staff appraise records to need in-house pest control treatment – offload boxes from the van and place in loading dock area and staging area.
• If SRC staff deems records not in need of in-house pest control treatment – offload boxes from the van and hand cart into aisle close to designated storage shelving.
• Assist SRC staff in labeling the boxes. after boxes are labeled and labels have been reviewed and corrected as needed:
o Place records needing pest control treatment onto wheeled wire shelves and help SRC staff place shipping container ramp and wheel the shelving into the shipping container.
o Records not needing pest control treatment or have completed pest control treatment:
a. Records assigned to shelving rows 5 -2: hand truck the records near designated shelving and place them on the shelves.
b. Records assigned to shelving rows 6-13: hand truck the records to aerial lift and assist SRC staff in loading the aerial lift so SRC staff can shelve the records.
c. Prepare records for destruction
• Pull boxes approved for destruction:
o For boxes shelved on rows 1-5
a. Pull the boxes and place them in the aisle for SRC staff review
b. Hand truck approved boxes and load onto pallets.
o For boxes shelved on rows 6 and above
a. Assist SRC staff by offloading boxes from the aerial lift and lining them up in the aisle for SRC staff review.
b. Hand truck approved boxes and load onto pallets.
o Shrink wrap the pallets and assist SRC staff in moving the pallets to the loading or staging areas.
o After temporary warehouse worker has been trained and certified to operate an electric pallet truck, temporary warehouse worker may use the electric pallet truck instead of the manual pallet jack to move the pallets to the loading dock or staging area.
d. Prepare records for agency recall
• Pull recalled boxes off shelving:
o For boxes shelved on rows 1-5
a. Pull the boxes and place them in the aisle for SRC staff review
o For boxes shelved on rows 6 and above
a. Assist SRC staff by offloading boxes from the aerial lift and lining them up in the aisle for SRC staff review
o Hand truck the approved boxes into the loading dock, staging area, or another area close to the loading dock.
• If delivering the boxes, load boxes onto the van and assist SRC staff in delivering the boxes
e. Keep warehouse clean
• After records are pulled from shelving to be destroyed.
• Clean vacated shelving:
o Use damp dust mop to clean the shelving.
o When done dusting range of shelves, use blower to move dust to aisle and vacuum or pick up dust with dustpan and broom.
• Before each delivery
o Blow out leaves from loading dock area
• after each delivery:
o Sweep and vacuum loading dock, staging area, aisle where records were placed for labeling and range where records are filed.
f. Keep the van clean
• Clean the van interior as needed.
• Wash the van exterior every 3 months.
g. Assist in inventorying and microfilms and other media stored in microfilm vault.
• Assist SRC staff in label boxes with titles, dates, and location
• Assist SRC staff in gathering info to update database records
h. Labeling shelves and boxes
• Assist SRC staff in barcoding warehouse shelving and applying RFID tags to incoming boxes and existing boxes in the warehouse as needed.
o Even numbered boxes must be pulled from shelving to affix the bar codes to odd numbered boxes.
o Repair or replace boxes as needed.
o Label replacement boxes as needed.
i. Pest control
• For records and artifacts for the state archives requiring termite or powder post beetle treatment, assist SRC staff in palletizing the boxes or loose material, loading them up in box truck, and delivering and picking up from fumigation company.
• If records are delivered to SRC, assist in unloading and shelving the records and artifacts.
- Contract Period/Term: 1 year