Integrated Workspace Management System

The Vendor is required to provide a cloud-based integrated workplace management system (IWMS) to enhance facility operations and strategic planning.
- Provide accommodation planning & service team requires an integrated workplace management system (IWMS) to support key functions such as facility and space management, floor plan tracking, utilization monitoring, occupancy records, and reporting.
- This system is essential for efficient facilities management and supports both capital and non-capital projects.
- The data it provides will inform space utilization reporting, strategic planning, and accommodation master planning.
- The platform must be user-friendly and support both staff and leadership across a dynamic, multi-site organization.
- The platform also needs to provide CAD support services to ensure timely updates and maintenance of building and facility floor plans.
- The system must be capable of integrating with other enterprise platforms such as HR, IT, and Finance to support automated data sharing and cross-functional collaboration.
- It should also offer multi-user access with configurable permission levels, mobile accessibility, and role-based dashboards to serve various internal stakeholders effectively.
- The system should offer a centralized platform for managing spatial data and provide tools to support both day-to-day operational needs and long-term strategic planning.
- Provide services that extend beyond software delivery, including CAD support, training, and advisory services throughout the system lifecycle.
- The proposal must include a comprehensive post-implementation support strategy to ensure a smooth transition, promptly address early user concerns, and promote successful adoption across the organization.
- The roles of the primary sponsor, leadership coalition (e.g. Steering Committee), Project Team, agency managers and supervisors, HR and training, in the proposed approach.
- This includes user readiness assessment, development of communications and training plans, stakeholder engagement strategies, and change adoption metrics.
- Contract Period/Term: 1 year
- Questions/Inquires Deadline: May 2, 2025