Content Management System

The vendor is required to provide from the supplier community regarding content management system (CMS) solutions that could support both our public-facing and internal websites.
- The range of available CMS technologies, features, and service models as we evaluate how to best meet our future website and communication needs.
- Provide real-time or close to real time publishing capabilities, improved usability for non-technical content authors, and advanced functionality for system administrators.
- Goal
• Understand the current CMS landscape and available features. 
• Learn about innovative approaches to content publishing, workflow management, and access control.
• Gather supplier perspectives and recommendations to inform a potential future procurement process.
- We are also researching if solutions offer:
• Tools or features that help websites and intranets meet the web content accessibility guidelines (WCAG). 
• More granular security and permission settings to better manage access and editing roles. 
• Enhanced workflow and publishing tools to support our communication team. 
• Scalability to support and manage up to 250 distinct websites. 
• Flexibility to grow and adapt with our evolving needs. 
• The ability to have a deployment pattern whereby pages are rendered by the CMS as content is created, producing static pages that are then stored on the server.
- The division is seeking to determine if CMS solutions are able to provide the high-level capabilities such as the ones outlined in the table below:
1. Multi-site management
• Ability to manage multiple websites, each with unique content, assets, and layouts.
2. Media library management
• Allow for separate and common media libraries for each site. supports various types of media (documents, images, videos, etc.).
3. Content translation 
• Capability to translate content into different languages for each site.
4. Content approval workflows 
• Supports content approval workflows including rollback, draft, review, and publish stages.
5. Publishing features 
• Publishes content in real time or close to real time and on a scheduled basis. 
• Single-page publishing, entire site publishing and publishing across multiple sites.
6. Granular user permissions 
• Role-based permissions, allowing admins to set granular access levels for content creation, modification, publishing, and deletion.
7. User and content group management 
• Ability to manage content groups, assign users to groups, and define permissions for each group.
8. Content versioning 
• Version control for content, allowing rollback to previous versions and tracking of changes.
9. Mobile and cross-browser compatibility 
• Works in all major browsers and on all devices
10. Security and access control 
• Ability to securely manage access, including user-specific roles, two-factor authentication, and secure publishing workflows.
11. Content search and management 
• A robust search feature for finding and managing content and media assets within the CMS.
12. Audit and revision history 
• Ability to track and audit content changes and user activity.
13. Content scheduling 
• Ability to schedule content publication and manage expiration dates for content.
14. Media integration 
• Support for linking and embedding various media types such as images, audio, and video, with an automated thumbnail linking feature.
15. Workflows and notifications 
• Clear workflows for content creation, approval, and publishing, with notifications for all involved parties.
16. Accessibility compliance 
• Ability to meet WCAG accessibility standards for website content.
17. API integrations 
• Availability of APIs for content creation, management, publishing, and integrations with other systems.
18. Documentation and support 
• Comprehensive documentation for developers and content editors, along with access to responsive technical support.
- Questions/Inquires Deadline: June 27, 2025